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Den-Hop's avatar
Den-Hop
5 years ago
Solved

Applying a pre-payment deposit to a Creditor

I am using AccountRightLive and need to allocate a pre payment to a supplier but there obviously is no invoice as yet. It was made last month so I need to enter it in order to redconcile my bank account but have no idea where to offset this so it can be used onvce invoice comes in. Can you help?

  • Shella_A's avatar
    Shella_A
    2 years ago

    Hi DAL-WA,

     

    Thanks for your post. As mentioned in my previous response, you will need to reverse the payroll transaction and redo it twice with the two amounts to match the bank feed transactions. Once the pay run is processed, you can match the payroll transaction to the bank feed transaction. The Help Article on Fixing a Pay will provide you with the steps on how to reverse a pay.

     

    Another option is to create journal entries that match the two bank transaction amounts. The Help Article on adding and finding journal entries will provide you with the steps on how to create a journal entry for payroll. However, I recommend seeking help from your accountant when doing this, as this would be considered financial advice.

     

    Feel free to reply if you need further help. I also recommend getting in touch through our online help center, MOCA, whenever you need immediate assistance.

     

    Otherwise, if my response has answered your question, please click on "Accept as Solution" to help other users find this information.

     

     

    Kind regards,

    Shella

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  • Steven_M's avatar
    Steven_M
    Former Staff
    5 years ago
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    Hi Den-Hop 

     

    Ideally, you want to use one of the following processes:

     

    Process #1 (would really only apply if you have used this supplier before).

    1. Navigate to Purchases>>Pay Bills window.
    2. Choose the Supplier.
    3. Select Include Closed Bills.
    4. Apply the payment as you would normally to a closed bill.

    Process #2

    1. Navigate to Purchases>>Enter Purchases.
    2. Choose the Supplier.
    3. Add an appropriate date.
    4. Select Record. You will receive a prompt indicating that there is little information on the transaction - select OK to this message.
    5. Complete Process #1, applying payment to that newly created bill.

    The above processes will generate a debit note for that supplier, which can be seen and processed via the Purchase>>Purchase Register>>Returns and Debits. So, when you are ready to record that supplier's invoice you would record it as per normal and then navigate to the Returns and Debits, highlight that debit note and select Apply to purchase.

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I am using AccountRightLive and need to allocate a pre payment to a supplier but there obviously is no invoice as yet. It was made last month so I need to enter it in order to redconcile my bank account but have no idea where to offset this so it can be used onvce invoice comes in. Can you help?

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I am using AccountRightLive and need to allocate a pre payment to a supplier but there obviously is no invoice as yet. It was made last month so I need to enter it in order to redconcile my bank account but have no idea where to offset this so it can be used onvce invoice comes in. Can you help?

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Applying a pre-payment deposit to a Creditor","moderationData":{"__ref":"ModerationData:moderation_data:688544"},"body":"

Hi Den-Hop 

\n

 

\n

Ideally, you want to use one of the following processes:

\n

 

\n

Process #1 (would really only apply if you have used this supplier before).

\n
    \n
  1. Navigate to Purchases>>Pay Bills window.
    2. \n
  2. Choose the Supplier.
    3. \n
  3. Select Include Closed Bills.
    4. \n
  4. Apply the payment as you would normally to a closed bill.
    5. \n
\n

Process #2

\n
    \n
  1. Navigate to Purchases>>Enter Purchases.
    2. \n
  2. Choose the Supplier.
    3. \n
  3. Add an appropriate date.
    4. \n
  4. Select Record. You will receive a prompt indicating that there is little information on the transaction - select OK to this message.
    5. \n
  5. Complete Process #1, applying payment to that newly created bill.
    6. \n
\n

The above processes will generate a debit note for that supplier, which can be seen and processed via the Purchase>>Purchase Register>>Returns and Debits. So, when you are ready to record that supplier's invoice you would record it as per normal and then navigate to the Returns and Debits, highlight that debit note and select Apply to purchase.

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"224","kudosSumWeight":0,"repliesCount":0,"postTime":"2020-12-11T08:45:32.425+11:00","lastPublishTime":"2020-12-11T08:45:32.425+11:00","solution":true,"metrics":{"__typename":"MessageMetrics","views":914},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"entityType":"FORUM_REPLY","eventPath":"category:AccountRight/category:Support/community:myobboard:Sales_and_Purchases/message:688345/message:688544","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"readOnly":true,"editFrozen":false,"body@stringLength":"1413","rawBody":"

Hi  

\n

 

\n

Ideally, you want to use one of the following processes:

\n

 

\n

Process #1 (would really only apply if you have used this supplier before).

\n
    \n
  1. Navigate to Purchases>>Pay Bills window.
    2. \n
  2. Choose the Supplier.
    3. \n
  3. Select Include Closed Bills.
    4. \n
  4. Apply the payment as you would normally to a closed bill.
    5. \n
\n

Process #2

\n
    \n
  1. Navigate to Purchases>>Enter Purchases.
    2. \n
  2. Choose the Supplier.
    3. \n
  3. Add an appropriate date.
    4. \n
  4. Select Record. You will receive a prompt indicating that there is little information on the transaction - select OK to this message.
    5. \n
  5. Complete Process #1, applying payment to that newly created bill.
    6. \n
\n

The above processes will generate a debit note for that supplier, which can be seen and processed via the Purchase>>Purchase Register>>Returns and Debits. So, when you are ready to record that supplier's invoice you would record it as per normal and then navigate to the Returns and Debits, highlight that debit note and select Apply to purchase.

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