supplier card list
Do I need a supplier card for e.g every single petrol station I fill up at, all payments come directly out of business account and not a credit card or expense account, can I have a supplier card that is just for FUEL, ACCOMODATION etc...?
Hi SGT
It's totally up to the user and what they would like their records to be. I've seen some users have a supplier called "Cash Purchases" or "One-off Suppliers" and use those cards on those types of transactions. If you are going to use this method, ensuring you have retained a copy of the original physical transaction (uploaded to the In Tray and attached) is recommended for auditing purposes. Other users would have a supplier card for each supplier and purchase they make.
From a product point of view, a supplier card would be required for all purchase (Purchases>>Enter Purchases) transactions. A supplier card is also required if you use the Spend Money window and have electronic payment ticked. If electronic payment is not ticked then the supplier is not a required field on that Spend Money window - as such, some users record those smaller purchases paid at the time using that window.
