Hide Payroll Catagories

Question

Hi, we have many staffs and their pay rates changes every year. We've also set up many payroll catagories to pay them correctly. However, every time their pay rates are updated, we just tick/select new payroll catagory to their card file. This way, they have too many unsed payroll catagories linked to their card file. Is there by any chance we can inactivate these unused payroll catagories from their card file (Similar to emplooyee card files) ? For example, we have paroll category A, B, and C. If one staff have used A and updated to B and C, can we inactivate A and B from their card file ? Please note, all payroll catagores are used by other employees as well. We just want to inactive them in partical employee only. However, when we run an acvitiy report, there should be an option to select hidden payroll categories as well.&nbsp;

lrbooks61 · Answer

Hi&nbsp;You should be able to go into the employee cardIn the payroll detail tabgo to wagesin that tab you can select the relevant payroll category for each employee&nbsp;The rates do change every year so why don't you just change the fixed hourly rate in the payroll category rather than set up a new one each year&nbsp;Any categories that you no longer wish to use can be made inactive and you can deselect from the employee card also&nbsp;Hope that helps&nbsp;Lisa

maharjanbimal · Answer

Thank you Lisa for your reply.&nbsp;&nbsp;First of all, we have many staffs using same payroll categories. So, we cannot inactive payroll categories as they are linked to other staffs.&nbsp; Changing the base hour will not really solve our problem as other payroll catagories (loadings) are linked with base hour and we have different payroll categories for loadings as well. So, if we need to change pay rates, we need to slect different loading payroll categories as well. So, too many unused paryoll categories are listed for a staffs when their rates are updated every year.&nbsp;&nbsp;If we try to deslect unused payroll categories through employee's card file, a pop up box appers saying - one or more payroll categories cannot be deslected as they have been used on recorded timesheet.&nbsp;&nbsp;&nbsp;I hope MYOB can do something with this deselecting payroll categories same like inactiving card files. However, should have option to select inactive or deslected payroll categories when generating acvitity payroll reports.&nbsp;

lrbooks61 · Answer

Hi&nbsp;If you are uploading timesheets, do you use a third party software and does that software have awards attached to it? so that the employees rates are uploaded with the timesheet.&nbsp;That may be a way around it.&nbsp;&nbsp;Lisa

maharjanbimal · Answer

Hi Lisa,&nbsp;We enter them in MYOB either through enter activity slip or enter timesheet.&nbsp;&nbsp;We don't use third party software. We've created payroll categories using our own pay rates which is higher than award rates.&nbsp;

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Hide Payroll Catagories

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