Need to Zero YTD for Previous FY23-24 for Terminated Employee

Question

Our business Moved to MYOB mid year and For Payroll Purpose - We followed REPLACEMENT METHOD ( of transferring old BMS ID to MYOB via Access Manager ) and brought all employees YTD( Active and Terminated in Previous accounting software) to MYOB.

Now issue is that All our employees have two income statements for the Year - as MYOB created new employee ID's for all employees.

For current employees - ATO is helping us to amend the matter of duplicate income statements.

But for Terminated employees ( who were terminated in previous accounting software)- we need to ZERO their YTD in MYOB so that they only have one income statement from previous accounting software.

Can someone please advise - How can we ZERO employee's YTD figures for previous year in MYOB

princess_r · Answer

Hi Amankaur,
&nbsp;
It seems you're dealing with a tricky situation regarding YTD figures for terminated employees after migrating to MYOB. No worries, I'm here to help. To zero out YTD figures for terminated employees from the previous financial year, follow these steps:

Undo finalisation
Undo termination
Zero-out pay history of the employee
Send an update event
Finalize and terminate the employee again.

&nbsp;
Feel free to get in touch if you need more help.
&nbsp;
Cheers,
Princess

amankaur · Answer

Hi There,I was thinking of doing the same but as we have already processed first pay for next financial year in MYOB - I cant access YTD for last financial year.&nbsp;I have a list of terminated employees and was hoping that if there is a way that you guys can ZERO the YTD for these employees ?

princess_r · Answer

Hi Amankaur,
&nbsp;
I understand your concern about accessing year-to-date (YTD) figures for the previous financial year and making adjustments for terminated employees. However, it's important to note that MYOB typically allows access to payroll years for the previous year (23/24) and the current year (24/25) from the STP EOFY screen. It would be best to manually change the pay history directly from the ATO.
&nbsp;
Feel free to get in touch if you need more help.
&nbsp;
Cheers,
Princess

amankaur · Answer

Hi Princess_R&nbsp;I understand that I can access Previous financial year payroll data from EOFY STP screen but I can only see it there - I am unable to edit any data from that screen. It only shows Employee YTD summaries .and how do I manually ZERO terminated employee YTD via ATO ? ( As ATO previously informed that they can only Update Current Employee data based on Last pay run for the year - and we are supposed to ZERO YTD for terminated employee)

princess_r · Answer

Hi Amankaur,
&nbsp;
Thanks for your response! To manually zero YTD figures for terminated employees, here’s a step-by-step guide:

First, you'll need to undo the finalisation for the employee. You can do this by going to the Payroll command center &gt; Payroll Reporting Center &gt; EOFY finalisation tab and choosing the payroll year. Click the ellipsis button for the employee whose finalization you're undoing and choose Remove finalisation.
Once you've undone the finalisation, you'll need to undo the employee's termination.
After that, go to the employee's card file &gt; payroll details &gt; pay history and zero out year-to-date figures.
After making these changes, send an update event.
Finally, you can terminate and finalise the employee again.

If you're still having trouble, you can visit help sites like myob.com/support or myaccount.myob.com to find MOCA, our virtual assistant. If MOCA can't help, you'll be automatically directed to our live chat team.
&nbsp;
Cheers,
Princess
&nbsp;

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Need to Zero YTD for Previous FY23-24 for Terminated Employee

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