Prepare Electronic Payments window
Hey there- wondering if anyone can help me I recently made a mistake with pays where I completed the pay run on MYOB but then realised I had overpaid a staff member. I then corrected this with th...
Forum Discussion
Hi niqueyk1
Thanks for the detailed information. Recording a Spend money will create a duplicate transaction so you're right that it's not the correct way to handle this. You've got two options though:
- Delete the electronic payment transaction - this will put the pay transactions back into the Prepare electronic payments window but as you've deleted the original transaction it won't create a duplicate. When you reprocess the electronic payment only tick the pay transactions included in the ABA file. So you'd process two separate electronic payments, one for $17 and one for $2. You can then match the two bank feeds with the two electronic payments. You don't need to upload the ABA file to your bank as payment has already been made.
- In the Bank feeds window right click on the bank feed transactions and select Hide transaction. In the Reconcile accounts window manually reconcile the electronic payment by ticking that transaction.
But, one thing I do want to check with you is that you mentioned you dropped one employee from the ABA file. As the ABA file is created when you record the electronic payment, the ABA and EP transaction would be exactly the same so you should have two electronic payment transactions to match with the bank feeds.
Please feel free to send me screenshots so that I can assist further if you still have problems with this. Make sure sensitive information is removed from screenshots prior to posting on the public Forum.
If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.
Thanks so much Tracey, that helped 90% but a strange thing happened-
So yes most of the pays ended up back in the prepare electronic payments window, apart from the 1 employee I paid separately. So I was able to reprocess those into an ABA to get the correct figure on my bank feeds. However the person I paid separately, their payment did not end up back in the prepare electronic payment window....? This means it is sitting unallocated in my bank feeds with no transaction. It was definitely paid as I checked the bank & it's even in the transaction journal when I search for it.
If I were to just allocate this using a spend money transaction, would that work or is there a better solution? If spend money works best, what account do I use? Electronic Clearing account (asset)? Or payroll liabilities? Or is it a cost of sales account it should be allocated to?
