I note that this has been discussed before but am curious as to why the option to use cheque No's or EFT1, EFT2 etc is not built into setup options, as stated by previous question on this subject many business's today do far more transactions by EFT than in physical cheques so in real terms it would be simpler to manually enter cheque number if that facility of auto numbering was turned off in setup and myob simply displayed last used entry be it EFT or number when spend money or pay bills was opened
kindest regards
Anthony
Cobiac & Chapman
- Growers12 years agoTrusted Cover User
This is an obvious omission in this field. I agree there should be a number of selectable options regarding the method of payment (cheque number / EFT / Credit Card - by card issuer perhaps) BPAY etc together with the means to select either EFT every time for that format or an incrementally updated number for cheques for example.
I would also like to see the option of bundling a number of indivual BPAY payments into one electronic file that is uploaded in the same way normal "aba" files are.
Greg
- DuncanS12 years agoUltimate Partner
Anthony,
Are you using Bank Feeds?
Bank Feeds will reduce the amount of Data Entry substantially.
I understand MYOB uses EFT so the cheque number does not have to be changed.
Hope this helps.
Duncan Smith
Business Advioce + Tax
Dream with an Accountant - bringing life to tax
- Julie_B12 years agoTrusted User
... and if we choose not to use bank feeds? We have to get the cheque number, no matter what is actually written in there, EXACTLY letter-for-letter/number correct, otherwise the download bank statement/bank reconciliation matching doesn't work.
- Growers12 years agoTrusted Cover User
No, Duncan, we don't use bank feeds for much the same reason as Julie_B just mentioned.
Let's face it, we've only been connected to electricity for the last month. Technology is slow around our neck of the woods. :smileyhappy:
- Grumpyoldman12 years agoContributing Cover User
I'm another user who doesn't use bank feeds. Most of my transactions are either 'EFTPOS' or 'EFT' with the occasional 'Cash' . It would be helpful for a drop down list to select one of a range or simply set a default to the most commonly used.
As things stand every transaction needs an entry change in the cheque number feild every time.
Who uses Cheques these days anyway????? I even pay my MYOB support by EFT
- GazzaA12 years agoExperienced Cover User
I agree, the financial world now encourages us all to do our business electronically and the MYOB software should provide the option to set say EFT as the default setting in place of automatically showing the next Cheque number.
- Maggie9912 years agoPartner
With nearly 284 clients using MYOB there are only a handful that pay accounts by cheque. It is extremely frustrating having to data enter EFT in place of cheque number when using the bank register or spend money for recording payments. It is also frustrating when solutions for this issue are offerred through using 'pay bills' or 'recurring entries' as these are only used in a limited number of businesses.
MYOB need to provide software for use by the broader business community and refrain from blinkered programming.
- David_Cree12 years agoUltimate Partner
Hello Maggie,
You are making life hard for yourself, by changing the field to EFT. This means that you have to change the entry in perhaps 99% of transactions that you do.
I always get my clients to ignore the fact that the field name says 'Cheque No" and instead consider that it is a transaction reference number, and just let the number increment as it wants to. When there is an actual physical cheque to be entered then instead of the auto number manually enter CH12345 with 12345 as the actual cheque #. The prefix CH will stop the system from incrementing. In this was you only need to make a change for perhaps 1% of your transactions.
The other great benefit in doing this is that each transaction has a different and unique reference #. Would you want all your invoices the have not have a distinctive invoice # and for them all to have "INV" ?
I find it very frustrating when reviewing a client file and trying to find a single transaction when they all have a reference EFT (or BS - bank statement or PAY - payroll payments or BP - Bpay) when there are a number with the same amount or memo etc. It makes it difficult to find the right transaction to review or edit without having to open them all. This is the real time looser!
I usually manually change the first transaction to something like 10001, away from the current cheque series and let the system go from there. Try it - it will save you a lot of time & effort.
Perhaps in a future release MYOB will change the designation of this field from'Cheque No' to something like 'Payment Ref' so that users do not feel the need to always change it, after all I agree that cheques are a dying means of paying others, and the banks are discouraging it.
I hope that this helps.
Cheers
David
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