In PAYABLES; pay bills a default cheque number appears at the top RHS of the page above the date. 99.9999% of the time my bills are paid by EFT and Bpay. Can the letters EFT be the default in the window with the over-ride option of (say) Bpay or a cheque number if required?
The same applies in SPEND MONEY.
- Geoff_12 years agoUltimate Partner
Hi Cynthia
I must admit that when I make payments I always change the cheque numbers to DD, BPay or visa and unfortunately if I don't do this (and sometimes I do forget) then my cheque numbers are out of sequence,however I think that what you suggest is a very good idea.
Also very few people today use cheques.
- David_Cree12 years agoUltimate Partner
Hello Cynthia,
You are making life hard for yourself, by changing the field to EFT. This means that you have to change the entry in perhaps 99% of transactions that you do.
I always get my clients to ignore the fact that the field name says 'Cheque No" and instead consider that it is a transaction reference number, and just let the number increment as it wants to. When there is an actual physical cheque to be entered then instead of the auto number manually enter CH12345 with 12345 as the actual cheque #. The prefix CH will stop the system from incrementing. In this was you only need to make a change for perhaps 1% of your transactions.
If you do want to have a note that it was EFT or BPay then add tis to the mumo line instead, but actually i would not worry.
The other great benefit in doing this is that each transaction has a different and unique reference #. Would you want all your invoices the have not have a distinctive invoice # and for them all to have "INV" ?
I find it very frustrating when reviewing a client file and trying to find a single transaction when they all have a reference EFT (or BS - bank statement or PAY - payroll payments or BP - Bpay) when there are a number with the same amount or memo etc. It makes it difficult to find the right transaction to review or edit without having to open them all. This is the real time looser!
I usually manually change the first transaction to something like 10001, away from the current cheque series and let the system go from there. Try it - it will save you a lot of time & effort.
Perhaps in a future release MYOB will change the designation of this field from'Cheque No' to something like 'Payment Ref' so that users do not feel the need to always change it, after all I agree that cheques are a dying means of paying others, and the banks are discouraging it.
I hope that this helps.
Cheers
David
Related Content
- 2 years agoGilpy
- 4 years agoSDHBVUKBV
- 2 years agoCloud_Mind