Remove the automatic cheque numbers for every transaction in spend money and payroll. Most clients use internet banking & EFT these days, so cheques shouldn't be the default option. If you write a cheque you should manually enter the cheque number in MYOB.
Banking: Change the Automatic Cheque Numbering
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- jenniekUltimate Partner
yes please - I agree - cheques are so outdated.
- JosieMYOB Staff
Brilliant - Thanks
- karenhamContributing Cover User
Hi
My first time posting but am also frustrated that whenI "pay bills" I then have to go back into my bank register and manually change all those entries to DD (or another reference). Seems crazy when 99.9% of our payments are via DD.
Im going to give up and actually let the system use the numbers it generates as a reference (rather than using them as cheque numbers) and WHEN on the odd occassion I use a cheque, I'll prefix it with "CHQ" or similar.Helpful support person suggested that I post here so that it could be addressed but see this conversation as been going on for years so I wont hold my breath!
- Steven_MFormer Staff
Hi karenham
Welcome to the MYOB Community Forum, I hope you find it a wealth of knowledge.
Thank you for your comments and feedback in regards to the Cheque number in AccountRight. Along with commenting if you would like to show your support for an idea on the AccountRight Idea Exchange I would encourage you to vote for the idea. You can vote for an idea via the +Vote button to the left of the Idea's name. To MYOB: With, if I may suggest, the rapid disappearance of "cheques" that, when one is entering a new Purchase which is "Paid Today" and the default message appears requesting verification of the "cheque no.", that a facility be available to replace a cheque "number" with a reference more relevant to the organisation, eg "EFT", "EP", "EP52", "Transfer", etc, etc.
EWS 170215
- TonyLaneUltimate Cover User
Hi Awesome
Please read the existing comments, add your own (suggest a copy & paste of what you wrote above) and vote for the "new idea" on this link Change the Automatic Cheque Numbering; it presently has 83 votes. The more votes an idea gets the greater the chance of implementation.
Thank you.
- markiContributing Cover User
How long will it be under consideration for? Another two years?
- Firsttimeuser15Cover User
As a new user, I would like to see this implemented sooner or later, but it does worry me that this has been sitting as an issue since 2012.
We issue no cheqes at all so this field is really totally useless.
A suggestion would be to give an option of EFT, DD or BPAY with the numbers still working concurrently. You just choose which method it's been disbursed and as others say, still allow for the odd cheque, but I know we don't use them anymore.
- ShockwavesContributing Cover User
I notice that changing the default cheque nuber for payments for options better reflecting current times was under consideration in 2012. It is still under consideration? Cheques are rarely issued for payments in my business and not having to change this each time would be a bonus.
- linniContributing Cover User
I am amazed that this option has been under consideration for so long with nothing being done about it. We barely use cheques at all so would much rather have an option to not have them automatically come up. If MYOB itself wants us to pay by direct debit then why not give us the option in the system?
- David_CreeUltimate Partner
Hello Linda,
Welcome to the MYOB Forum.
I understand your feelings re the field "Cheque Number" but feel that MYOB should simply chnge **bleep** to read "Reference No."
Many MYOB users make life hard for themselves, by changing the Cheque # field to EFT etc. This means that you have to change the entry in perhaps 99% of transactions that you do.
I always get my clients to ignore the fact that the field name says 'Cheque No" and instead consider that it is a transaction reference number, and just let the number increment as it wants to.
When there is an actual physical cheque to be entered then instead of the auto number manually enter CH12345 with 12345 as the actual cheque #. The prefix CH will stop the system from incrementing. In this way you only need to make a change for perhaps 1% of your transactions.
If you do want to have a note that it was EFT or BPay then add this to the memo line instead, but actually I would not worry.
The other great benefit in doing this is that each transaction has a different and unique reference #. Would you want all your invoices to not have a distinctive invoice # and for them all to have "INV" ?
I find it very frustrating when reviewing a client file and trying to find a single transaction when they all have a reference EFT (or BS - bank statement or PAY - payroll payments, or V - Visa or BP - Bpay) when there are a number with the same amount or memo etc. It makes it difficult to find the right transaction to review or edit without having to open them all. This is the real time looser! I usually manually change the first transaction to something like 10001, away from the current cheque series and let the system go from there. Try it - it will save you a lot of time & effort. Perhaps in a future release MYOB will change the designation of this field from'Cheque No' to something like 'Payment Ref' so that users do not feel the need to always change it, after all I agree that cheques are a dying means of paying others, and the banks are discouraging it. I hope that this helps.
Cheers
David
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