Inventory: Separate item descriptions for sales and purchases

Hi,

I would like to see the option of "Use Item Description" to be expanded to have a switchable On/Off for Purchases only, and a new one added for Sales only.

Currently the only choice is either to tick it "On" for both Purchases and Sales.

I have a lot of information that I print onto the Invoice (for the benefit otf the Customer).

My Suppliers do not need all the extra information so I would like to be able to print a Supply Order with the Item Name only (rather than the full Item Description), and print the Invoices with the Item Description only.

Please refer attached image.

Hi,

We have used Quickbooks for a large number of years and loved that it gave us the option to record separate descriptions on our Purchase Orders and Sales Invoices. Is there any way that we can have this functionality incorporated into MYOB?

Hello,

Can we please have 2 description options for an Item based sale/purchase... 1 for the supplier (Buying Item), and another for Selling. 

This could be simply done by providing 2 description boxes in the Item Description Window, 1x selling description and 1 x purchasing description. So that when a purchase order is made, the purchasing description is used, and when an invoice is made, the selling description is used.

At the moment we have a tick box, that make MYOB use Item Description on Sales and Purchases.... great tool, but doesn't go far enough for many items:smileyfrustrated:

Why;

We need a different description when purhasing an Item to what we want the customer to see. IE: Our jargon for purchasing, and specific requirements negotiated with a supplier is confusing and useless to the customer.

Unfortunately, when we sell the item, the same description is used,  wich means staff then have to delete information and often retype the description so it makes sense to the customer.

Considering we type upwards of 20 invoices per day, and maybe 5 purchase orders, it would save us a lot of time at invoice/purchase order stage, and also fixing up errors later on.:robotmad:

If there is a MYOB developer that can put this function in for us, we would be prepared to pay for this as it is costing us lots at the moment...:smileyhappy:

Or can somebody advise if there is a better way to go about it?:smileyindifferent:

I guess I started this post -- but after many months now of creating 2 Item Cards (both have to be set up as inventory items - even if you don't stock them - and the builds hve to be done either ahead of sale or at ponit of sale). The process is to slow, loaded with problems, and difficult, My staff have fallen off the process, and I have to spend hrs and hrs myself prowling through these items to try and keep things A1.

Is a pain at sale if the item hasn't been built...... to the sale Item. The staff curse it everyday. We have procedures but when the pressure is on there is always mistakes made - this causes friction, is costing us a lot of wasted time then also in cross checking. 

If there is onething that will make me go to xero/quickbooks or other in 2017 it will be this.

Why can't a simple option be set up as mentioned? (2 Item descriptions on the same Item Card: 1 x sale desciption, 1 x purchase description)

I think it unprofessional to have all this messy thousands of extra Item cards, journal entries, and procedures to cope with a simple inadequacy..................... 

If MYOB want to mke there product really usefull to small manufcturing / jobbing shop clients - they would put a tickable 3rd optional desciption in called Internal Sale Description: here the business can put notes about processes, special QC details, even machine details about the Item to be Made - it would simply print a page called a Production Order / or Job Sheet. Watch your sales go up then...................................

In this modern world, I can't believe this is not done by now!

With the speed of change in the Sofware marketplace today, I think MYOB should be working a lot faster with these simple simple improvement suggestions or they will lose there spot very fast.

The 2 Items so we can seprate out Buy description from Sale description is really poor.

I put this effort in in the hope MYOB can see how ridiculous it is and fix it fast.

Example

Buy Item Description : Araucaria cunninghamii (Potted - under 40cm) Condition on arrival to be Free of disease, in good health and immediately saleable

Sale Item Description : Hoop Pine (Other names: Colonial Pine, Queensland Pine, Moreton Pine) (Botanical Name: Araucaria cunninghamii) Size: 20-40cm

So we buy as buy item, recieve item and "build" to sale item to bridge the connections: This is pain point 1

NEXT: we need to analyse spoilage on this product for 2016. (IE: the product was bought, stored and some died, and were written off. but dd we get it right?)

To Analyse this product - we can not use ITEM HISTORY because the BUY ITEM only shows when we have PURCHASED and that there is NONE SOLD because it does not show that THE ITEM WAS BUILT INTO ANOTHER ITEM to be sold. 

The SALE ITEM HISTORY does not help because it only shows we SOLD them, it doesn't show that we PURCHASED them - NOR DOES IT SHOW THAT WE BUILT THE SALE ITEM from ANOTHER ITEM.

So we have to run ridiculous reports - export to excel for faster converting to something that is easy for staff to check through and ensure we have written off all the dead / diseased stock. or have some been stolen?

You see what I mean now? All these extra steps, time, frustration and management needed - all because we do not have 2 ITEM DESCRIPTION OPTIONS for the one Item.

While you guys can say do this and it works - it is like saying here is your new car: beautiful car, even has aircon, (but you have to use this smooth polished and chrome plated crank handle to make the Airconditioner work)

The ability to have a separate description for purchase orders and for sales would be ideal.

This would be actually user friendly. The way t is at the moment is very poor.

MYOB is certainly loosing the game here, have a look at QBO. is far more user friendly. I over with this system in 2018. They hve just put the price up, but not solving stupid things that cost us $$$ every day.

Your suggestion is a good one, and would work for products where you can order without the need for technical details in the description.

In our case we need 2 different descriptions because of important details.

All MYOB would need to do is fit another similar size window to the Item details tab and select tick box option use item description on sales & purchase for 1st window /or use item description for sales only,

when this option is selected - a window could show called purchases item description, and a check box: use item description for purchases

In our case we have to create n item for selling the item, and another item for buying the item. So to look at buying history & selling history of a product we have 2 items we have to print reports on, and when looking at profitability of an item.... guess what it doesn't work in MYOB reports because the buy and sell items are not the same item.

Also we have to buy in one item, build to the sell item to make a sale.... So is a lot of extra steps when it could be so much simpler and require a lot less management.

Hi

I agree with the concept but it needs to go even further

there should be several possible descriptions for each part

One for printing on the invoice for a customer

another one for the suppliers orders

but also one or two others if needed that can be used for the salesperson/engineer/purchasing officer for holding extra data to allow ease of selecting the correct part when there are many that are similar but NOT the same

A simple way to do it would be to have 3 or 4 possible descriptions for the part and selections as to what type it is

The desciptions also need to be both longer and all visible when looking at the part card

Darryl