KP-ACE's avatar
KP-ACE
Cover User
9 years ago
Status:
New

Inventory: Separate item descriptions for sales and purchases

From what I can tell, creating an inventory item that has a suitable description for both sales and purchases is not achievable.

 

If there was a tick box under the item details tab for:

 

'include item description on sales'

 

OR

 

'include item description on purchases' it would simply solve this problem.

 

I could then use the detailed description for sales and the profile name for purchase orders and generate my purchase orders with little effort directly from the customer sales order.


"Inventory Item Details tab, separate tick boxes for sales and purchases"

Inventory
Purchases
Sales

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  • Ryan-C's avatar
    Ryan-C
    Experienced Cover User
    9 years ago

    Hello,

    Can we please have 2 description options for an Item based sale/purchase... 1 for the supplier (Buying Item), and another for Selling. 

    This could be simply done by providing 2 description boxes in the Item Description Window, 1x selling description and 1 x purchasing description. So that when a purchase order is made, the purchasing description is used, and when an invoice is made, the selling description is used.

     

    At the moment we have a tick box, that make MYOB use Item Description on Sales and Purchases.... great tool, but doesn't go far enough for many items:smileyfrustrated:

     

    Why;

    We need a different description when purhasing an Item to what we want the customer to see. IE: Our jargon for purchasing, and specific requirements negotiated with a supplier is confusing and useless to the customer.

    Unfortunately, when we sell the item, the same description is used,  wich means staff then have to delete information and often retype the description so it makes sense to the customer.

     

    Considering we type upwards of 20 invoices per day, and maybe 5 purchase orders, it would save us a lot of time at invoice/purchase order stage, and also fixing up errors later on.:robotmad:

    If there is a MYOB developer that can put this function in for us, we would be prepared to pay for this as it is costing us lots at the moment...:smileyhappy:

    Or can somebody advise if there is a better way to go about it?:smileyindifferent:

    • CartonConcepts's avatar
      CartonConcepts
      Cover User
      8 years ago

      Correct me if I'm wrong, but MYOB only has one description field that appears on the supplier order and also on the customer's invoice. I need to be able show different information on the order to the supplier that is irrelevent to the customer and vice-versa.

      I know Xero and Quickbooks can both so this, but MYOB doesn't. I have done a search and not been able to find this in a previous thread, but I'm sure this would be something that other people would also need so I'd be surprised if this has not been raised previously - or MYOB have just ignored it as they tend to do with many other issues that are missing from the software.

    • Ryan-C's avatar
      Ryan-C
      Experienced Cover User
      9 years ago

      Ok, thanks for the tip!

      We will use this on our worst offending item numbers, and we will try it out.

       

      However the consequences of this for us will be many many thousands of part numbers, which in it-self then becomes very inefficient for the staff, and grows the file larger and Larger - this too will probably slow it down...

       

      It is also a complicated way to go about it because some items we do not stock, only buy & sell to demand.

       

      But thanks again for the tip - it will be useful on a good number of items.

       

      Look forward to the day this clunkyness is removed

    • Gold_Class_Acc's avatar
      Gold_Class_Acc
      Partner
      9 years ago

      There is a work around

      That may suit you

       

      Use different items for purchasing and selling

      You can set the descriptions as needed

      You will then need to convert the purchased items to the selling items by using the autobuild feature

      it also means you need to specify every item as inventoried

      If you do not track inventory , just use the cost of sales account in the asset account for inventory.

       

      Please let me know if you need more help

  • AshL's avatar
    AshL
    Experienced Cover User
    10 years ago

    Hi,

    We have used Quickbooks for a large number of years and loved that it gave us the option to record separate descriptions on our Purchase Orders and Sales Invoices. Is there any way that we can have this functionality incorporated into MYOB?

  • OLKroozer's avatar
    OLKroozer
    Experienced Cover User
    10 years ago

    Hi,

    I would like to see the option of "Use Item Description" to be expanded to have a switchable On/Off for Purchases only, and a new one added for Sales only.

     

    Currently the only choice is either to tick it "On" for both Purchases and Sales.

     

    I have a lot of information that I print onto the Invoice (for the benefit otf the Customer).

    My Suppliers do not need all the extra information so I would like to be able to print a Supply Order with the Item Name only (rather than the full Item Description), and print the Invoices with the Item Description only.

     

    Please refer attached image.

    • Steven_M's avatar
      Steven_M
      Former Staff
      10 years ago

      Hi ext26

       

      Thank you for your feedback and thoughts in regards to this idea. 

      Along with commenting for an idea on the AccountRight Idea Exchange you can show your support by voting. To vote for an idea select the + VOTE Button to the left of the idea's name.

      Currently the idea has been placed in Under consideration and we are still encouraging clients to vote and comment for this idea. At this stage we don't have a time frame in regards to when this will placed into development.

    • ext26's avatar
      ext26
      Cover User
      10 years ago

      Excellent! Please implement this idea, it would help immensely - often we purchase an item and use the suppliers description, and then sell it under a completely different description to our customers.

       

      Has there been any advancement on this idea? It would greatly reduce the time spent purchasing and invoicing.