Payroll: Pay Employee - Edit recorded payroll transactions (Editable payroll)

HI, to add to this I would like to also suggest that I be able to pay all employees at the same time even though they get paid on different days.  eg have an extra column where I can enter date paid.

I would like items 1 and 2 suggested by the original poster.  Being able to edit the last pay instead of deleting and starting again would be very helpful.

definitely agree!! 

I find it surprising that it is not part of the program.  You have done so much work on the payroll side (and I must compliment you on the processing time improvements in 2013.5) - but why not include this ability.

The labour involved in re-doing a payroll simply because the correct pay date is over-looked is high and we are an organisation of less than 15 people.  I don't know how people cope with this abnormality in larger organisations.  The current process is just weird - for one, banks need the information the day before payday so the money lands in the employees account on payday.  Currently, the bank processing date can never correspond with the actual pay date. And two, we process the pays in one pay period why can't we edit at least the payment date or pay period dates details for a processed period - the ability to edit any employees pay after it has been processed would be really cool - with auditing functions too for those who want it.

Oh and yes I overlooked the payment date this week when processing pays.  Have not done it for a while because the pain is so high.  I guess lots on my mind at this time of the year causing me to overlook the pay date - aagh.

Thanks for listening.

Yes, once again after a long time of checking pay dates are correct I slipped up. I'm so careful about this whole process because redoing a payroll is so laborious. It has to be done as otherwise the reporting figures are incorrect for end of month reporting. Grrrrrr We are now in 2015 and still we need to go through this tedious and frankly inefficient process. Please allow change of dates for payroll that has been processed with an audit trail or a two step authorisation process. Anything is better than the current system. If it is only the date that needs correcting there has to be an easier way to do it.

Regards,

I understand the need to lock these dates off after processing the bank file - but prior to that you should be able to change the dates.

I had to do this the other day and it took me nearly 3 hours to delete all of the payroll and start again.

The behind the scenes transactions that occur in things like payroll and receive deposits etc need to be made dynamic so that changes can be made and they all update automatically behind the scenes.

This is a massive undertaking to change, but it just needs to happen.

100% agree.

This would be a great idea.  Previously I have been able to delete and rewrite any payroll transaction that I had to change the job allocation for but with the lastest upgrade of AccountRight I will have to reverse any transaction, rewrite them and then resend them to the ATO - which is a lot of work when all I actually wanted to do was change a simple job allocation.

Hi P3, I have come across this problem too, and I guess I'm lucky in that I only have about 35 staff I have to do the data entry for.  Job codes are often changed as audits are done on the wages (monthly) so I've started doing the data entry into the bank account - it is a pain, but I have created use recurring transactions for each person and have the word "wages" in the memo field before their names so the transactions are easy to identify when doing the reconciliation.  I also have wages in the cheque field for that reason too, although this is creating grief with the new version and downloading bank statements (something else that is being looked at). 

The only way you can change the codes is to reverse the incorrect transaction (which is reversed in the clearing account), and then reverse the reversed transaction and change the codes accordingly ... as amounts don't change.  This then creates a nil balance you can reconcile.

Julz :smileyhappy:

I agree - the ability to change job codes in payroll once recorded would be great (the same as when you recode a GL account codes in spend money!). 

It is such a pain to have rectify.  Please enable this feature. 

ps I dont see it as risky/audit control issue as the overall figures are not changing.

Does anyone know if this is going to be resolved? We have staff that move from location to location over a pay period. If there is an error in data entry it is painful to correct.

Wages are our biggest cost and allocation to the correct job is essential for us to be able to make informationed decisions.

Kim

:-)

Are you using timesheets, if so you can make another line in that timesheet even after the payroll has run. You could add 1 line to minus out the incorrect hours against the incorrect job then add another line for each new entry into the correct job/s. The total outcome of hours should come out as zero but the allocation in the background should be fixed.

I agree that allocations should be changeable in payroll as it does not affect the paid amount in any way.

Has anyone looked into this, I also need the ability to change or add job code breakdowns after the pay run is processed and it's ridiculously long and opens up for errors by deleting and redoing payruns.

If what you need to do is reallocate the cost to another job, would it be enough to enter a general journal, debit to the wages expense account using the correct job number, and credit to the same account using the incorrect job number? That will fix the job figure$ at the GL level, but it won't swap the hours across.

I thought it might be just as easy if could utilise that drop down box on the Job box and change the tick!!

Hi Jodie,

I agree with you - it creates so much extra work because you can not change the job allocation.

Can MYOB please update this? 

I think this may have been mentioned already on the forum (??).