MelbourneStar's avatar
MelbourneStar
Cover User
11 years ago
Status:
Open

Payroll: Pay Employee - Edit recorded payroll transactions (Editable payroll)

After payroll entries are recorded there is no way to edit any part of them. I understand this is to protect the integrity of the total etc but it also creates a ridiculous amount of work when somebody enters something slightly incorrectly. A few examples:

* Payroll entries added on the wrong date have to be deleted and reentered even though this does not affect the total or the allocations of leave etc. When you have to do this for 100+ entries to move them one day forward this results in more work than running the payroll in the first place

* When a job has been missed or misallocated, we need to delete and reenter the payroll entry. Most other transaction types can add jobs retrospectively, why not payroll?

* If a payroll period is entered incorrectly the payroll entry needs to be deleted and reentered, again, this has no effect on the total, so why not make it editable?

 

Please PLEASE consider making this change, it would save me hours fixing other people's silly mistakes!

 

Thanks!

 

"Editable payroll"

Payroll

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  • ColleenP's avatar
    ColleenP
    Contributing Cover User
    11 years ago

    If you are paying your wages using an electronic file you can just change the value date of the file payment and not worry about the date recorded in MYOB if it is only a day or two out.

    You can change the payment period by opening each persons pay and making the date change but you cannot change the payment date.  This needs to be done before you create the electronic file.  If you have already created the file, delete the bank register transaction, make the necessary changes to the payment period, then re-create the payment file.

     

    Hope this helps

     

    ColleenP

  • P3's avatar
    P3
    Contributing Cover User
    12 years ago

    When processing payroll via the electronic clearing account you can't go back and enter or change a job number that has been allocated to the employee.  It would be helpful if job numbers could be added after payroll has been processed, you can change it if it is processed via the other bank accounts.

    • LADYBUGS2607's avatar
      LADYBUGS2607
      Experienced Cover User
      11 years ago

      Does anyone know if this is going to be resolved? We have staff that move from location to location over a pay period. If there is an error in data entry it is painful to correct.

       

      Wages are our biggest cost and allocation to the correct job is essential for us to be able to make informationed decisions.

       

      Kim

      :-)

       

    • ASWatCR's avatar
      ASWatCR
      Partner
      12 years ago

      I agree - the ability to change job codes in payroll once recorded would be great (the same as when you recode a GL account codes in spend money!). 

       

      It is such a pain to have rectify.  Please enable this feature. 

       

      ps I dont see it as risky/audit control issue as the overall figures are not changing.

       

       

    • Julie_B's avatar
      Julie_B
      Trusted User
      12 years ago

      Hi P3, I have come across this problem too, and I guess I'm lucky in that I only have about 35 staff I have to do the data entry for.  Job codes are often changed as audits are done on the wages (monthly) so I've started doing the data entry into the bank account - it is a pain, but I have created use recurring transactions for each person and have the word "wages" in the memo field before their names so the transactions are easy to identify when doing the reconciliation.  I also have wages in the cheque field for that reason too, although this is creating grief with the new version and downloading bank statements (something else that is being looked at). 

       

      The only way you can change the codes is to reverse the incorrect transaction (which is reversed in the clearing account), and then reverse the reversed transaction and change the codes accordingly ... as amounts don't change.  This then creates a nil balance you can reconcile.

       

      Julz :smileyhappy:

  • Aneiw's avatar
    Aneiw
    Cover User
    12 years ago

    We really need the ability to change the payment date on the payslip without having to undo the entire pay and re do it.

     

    It is becoming extremely frustrating when we have to constantly undo a pay entirely to just change the payment date.

     

    Please include this in your next update. Thanks

    • Steven_M's avatar
      Steven_M
      Former Staff
      10 years ago

      Hi Z_Wells

      Thank you for your feedback and voting for this idea. I have shared your thoughts with the team.

    • Z_Wells's avatar
      Z_Wells
      Contributing Cover User
      10 years ago

      Yes, once again after a long time of checking pay dates are correct I slipped up. I'm so careful about this whole process because redoing a payroll is so laborious. It has to be done as otherwise the reporting figures are incorrect for end of month reporting. Grrrrrr We are now in 2015 and still we need to go through this tedious and frankly inefficient process. Please allow change of dates for payroll that has been processed with an audit trail or a two step authorisation process. Anything is better than the current system. If it is only the date that needs correcting there has to be an easier way to do it.

       

      Regards,

       

       

    • Coffee's avatar
      Coffee
      Cover User
      11 years ago

      I find it surprising that it is not part of the program.  You have done so much work on the payroll side (and I must compliment you on the processing time improvements in 2013.5) - but why not include this ability.

       

      The labour involved in re-doing a payroll simply because the correct pay date is over-looked is high and we are an organisation of less than 15 people.  I don't know how people cope with this abnormality in larger organisations.  The current process is just weird - for one, banks need the information the day before payday so the money lands in the employees account on payday.  Currently, the bank processing date can never correspond with the actual pay date. And two, we process the pays in one pay period why can't we edit at least the payment date or pay period dates details for a processed period - the ability to edit any employees pay after it has been processed would be really cool - with auditing functions too for those who want it.

       

      Oh and yes I overlooked the payment date this week when processing pays.  Have not done it for a while because the pain is so high.  I guess lots on my mind at this time of the year causing me to overlook the pay date - aagh.

       

      Thanks for listening.