Hi,
I'm running a sole trading consulting business and track all my expenses in MYOB - the ability to store an image of the receipt etc, is great
Because I want to make sure that I am consistently allocating expenses to the same account and keeping descriptions consistent, I use purchase items however a lot of my purchases are variable and there is no way to enter an item without specifying a buy price (that I have found yet).
This makes my life more complicated - perhaps an example might be useful:
- I use taxi's & Uber quite a lot - some are rechargeable to clients and some are not so I have 2 purchase items set up:
- Uber, taxi - recharge to client; and
- Uber, taxi - non-rechargeable
- Because I have to provide a price, I simply set it as $0 and make it a GST item
- After I load a scan or an image into the inbox, I want to create the bill
- I click on the image in the inbox and select "create bill"
- If the scan has worked, MYOB loads up a new bill form with invoice date, sometimes supplier and invoice amount
This is where the trouble begins
- To categorise the spend, I select the appropriate item (Uber, taxi - etc.) from the item drop down which loads up the description and the account (good)
- The problem is, it also overrides the buy price that was picked up from the scan and sets it to $0 which is annoying because now I have to pop up the image of the bill to recover and reenter the buy price
My suggestion is that one of the following be done
- On the item screen, provide an option to not enter a buy price - or simply accept if one isn't provided and then require buy price entry on the bill when that item is used; or
- If the line item in the bill already has a non-zero price, leave it (or pop-up a dialogue confirming that it should not be over-ridden)
"Purchase items without a price please"