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Product Ideas

Company File: Prevent a copy from being copied

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1 Post
Cover User
Australia

Dear Sir / Madam

 

Accounting files are very sensitive commercial documents which if placed in the hands of the wrong person or opposition company can lead to the undermine of your company. The ability to secure and prevent un-approved copies of your Myob file is paramount as part of Myob’s software features

 Thus, consider incorporating the following security features;

  1. A copy restriction where files cannot be reproduced or copied with administrator permissive / authority.  This feature will need to be carried onto / with the copied file to prevent this copy from being copied.  This feature will prevent copies of your Myob files being taken without the administrators permission.

 

  1. A time lock out feature where a copied file will lock out after a pre-set date / time period has lapsed after they have been copied / reproduced from the original file. Thus, if you give a copy of your Myob file to say your “accountant” for audit reviews, then it cannot be opened after a time set period has lapsed. This feature can be over written (ie the file opened) after the lapse period with a “second password” which allows another "grace view period" (in case the accountant has to open that file many again years later to address any claims but he can only open it with your permission. Thus, if you change accountants, then they do not retain all of your historical records without your permission to use them.  To save the Myob file owner (the administrator) generating and recording lots of file passwords, an internal Myob password generator feature would be fabulous tool (ie the Myob software will generate an extension password to open the files (if required) after the original file open date lapses.

Regards

 

"File Time Lock Out and File Copy Restrictions"

Current Status: Archived
Last Changed: October 2018

Thank you for the idea. Unfortunately, this request has had no support from the community since it was submitted, so we are moving this idea to the Archived status. For more information on Idea Statuses, please read this article: Changes to our Idea Exchange pages

2 Comments
Dan_Moulton
40 Posts
Former Staff
Thanks for the feedback. We certainly agree that security is an important issue. An important part of our upcoming AccountRight Live product will be the ability to control who has access to your Online file and this includes the ability to revoke access for users. The AccountRight Live online solution also helps as it means that files don't need to be copied and send to your accountant, they can access the same file as the business.
Steven_M
MYOB Moderator
44,605 Posts
MYOB Moderator

Thank you for the idea. Unfortunately, this request has had no support from the community since it was submitted, so we are moving this idea to the Archived status. For more information on Idea Statuses, please read this article: Changes to our Idea Exchange pages