Dear Sir / Madam
Accounting files are very sensitive commercial documents which if placed in the hands of the wrong person or opposition company can lead to the undermine of your company. The ability to secure and prevent un-approved copies of your Myob file is paramount as part of Myob’s software features
Thus, consider incorporating the following security features;
- A copy restriction where files cannot be reproduced or copied with administrator permissive / authority. This feature will need to be carried onto / with the copied file to prevent this copy from being copied. This feature will prevent copies of your Myob files being taken without the administrators permission.
- A time lock out feature where a copied file will lock out after a pre-set date / time period has lapsed after they have been copied / reproduced from the original file. Thus, if you give a copy of your Myob file to say your “accountant” for audit reviews, then it cannot be opened after a time set period has lapsed. This feature can be over written (ie the file opened) after the lapse period with a “second password” which allows another "grace view period" (in case the accountant has to open that file many again years later to address any claims but he can only open it with your permission. Thus, if you change accountants, then they do not retain all of your historical records without your permission to use them. To save the Myob file owner (the administrator) generating and recording lots of file passwords, an internal Myob password generator feature would be fabulous tool (ie the Myob software will generate an extension password to open the files (if required) after the original file open date lapses.
"File Time Lock Out and File Copy Restrictions"