Reconciling Electronic Clearing Account with a payroll error

Hi Tracey_H 

I'm trying my best to understand your explanation in line with what I've read in other posts. 

The MYOB pay run back in April was for $1,378.50 NET; the amount actually paid from the ANZ bank account was only $1350.50.

(Employee 1# was paid $553 NET instead of $581 NET - $28.00 less/underpayment)

(Employee 2# was paid $797.50 NET - no errors here) 

Due to this $28.00 discrepancy between the: net-pay for employee 1# stated in MYOB and the amount actually paid from ANZ, I am unable to match it to the payrun to the bank transcation in the bank feeds of MYOB.

Other posts have indicated moderators advising the following: 

• step 1: reverse the original payrun 
• step 2: reprocess the original payrun with split payment changes = go into employee bank account details, split the payment into two accounts - first transcation is the actual amount paid ($553) and the second account is the underpayment ($28.00)
• step 3: match the SEPERATE/SPLIT transcations (match employee 1#'s first split payment of $553 & employee 2#'s full payment of $797.50 to the payrun)
• step 4: process a new payrun (of $28 only) and match employee 1#'s second split payment  ($28.00) to it. 

However, when following the above process (splitting the payment to two accounts) it doesn't seem to create "two transcations" as others users/moderators have advised:

instead of: 

• employee 1: - transcation 1 ($553.00), transcation 2 ($28.00)
• employee 2: one transcation $797.50 

it creates; 

• employee 1: - one transcation $581 
• employee 2: one transcation $797.50 

From what you have said would the above process be incorrect? 

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Tracey_H wrote:

 

The net amount is posted to the bank account or electronic clearing account, depending on the Payment method selected. The employee's bank account details are not posted to in the pay run transaction.

 

This means that if you need two separate MYOB Essentials transactions you need to process two separate pay runs. The net amount for each pay run should match the amount withdrawn from the bank.

 

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Are you saying I should do the following;

• step 1: reprocess the original payrun to reflect the actual amount paid from bank back in April 2022 ($1350.50)
• step 2: match the new, reprocessed original payrun to the original bank transcation (reprocessed payrun of $1,350.50 to $1350.50 bank transcation) 
• step 3: process a new, recent payrun, of $28.00 in the same year (2021-2022 financial year) to reflect the underpayment 
• step 4: match the new payrun to a new bank transcation that will appear after we pay the payrun via bank file

Assuming the system runs of a YTD figures, wouldn't this adjustment cause STP errors? As the 29/04/2022 payrun is now worth $28.00 less, and suddenly there is a new payrun entered for an already finalised financial year (tax-returns already completed?)

If the above steps are correct could you please let me know, that way I can adjust if necessary and if correct, proceed and fix the payroll error.