Opening employee leave hours

Hi acj,

 

Thanks for reaching out. 

 

Generally speaking, I'd recommend entering the opening balances by recording a zero-dollar pay with a leave adjustment value. The employee won't be paid anything, but their leave balance will be corrected. You can also add a note to the pay so the resulting pay slip will clearly show the adjustment you've made. It also provides a record and audit trail of what occured. 

 

1. Go to the Payroll menu and choose Create pay run.
2. For the Pay cycle, choose Unscheduled. This ensures the pay will contain zero hours and amounts.
3. For the pay dates, choose today's date and click Next.
4. Select the employee who's leave you're adjusting.
5. Click the arrow  to expand the employee's pay.
6. In the Pay slip message field, enter a note about what you're doing, like "Opening balance +76"
7. For the relevant leave accrual, enter the adjustment in the Hours column. For example, if you need to increase the annual leave balance by 76 hours, enter 76 next to Annual Leave Accrual. 
8. Continue processing the pay as normal.

If you had any further queries on this, please do let me know.

 

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