Forum Discussion

victoria1's avatar
victoria1
Member
19 days ago

Issue with Order/Invoice Number Sequence

Hi,

Could you please assist with an issue we're experiencing around our numbering sequences?

We've configured our system so that order numbers and invoice numbers follow the same sequence, while quotes use a separate one. Previously, this worked seamlessly whenever we created an order or invoice, the system would automatically pick up the latest number from either sequence and increment accordingly.

However, this is no longer functioning as expected. We're now having to manually adjust both order and invoice numbers, which defeats the automation we had in place.

For example:
If the last order/invoice number used is 00327326, creating a new invoice correctly generates 00327327. But when an EDI order comes through, instead of continuing from 00327327, it reverts to 00327326, which has already been used causing duplication and confusion.

Could you please advise on how we can resolve this and restore the automated sequencing? We have tried fixing it from the Set-up and going to Sales Numbering but until now we can't resolve it. We are using MYOB Account Right.

Thanks so much,
Victoria

1 Reply

  • Princess_R's avatar
    Princess_R
    MYOB Moderator
    19 days ago

    Hi victoria1,

     

    Thanks for laying everything out. The numbering does look a bit weird, but if the setup’s right, it should still generate in order. The sales auto-number can sometimes jump out of sequence, especially if transactions get deleted or entered out of order. Let’s try a few things to get it back on track:

    • Turn on the duplicate warning in the desktop app
    • Turn off “Retain original invoice number when quotes change to orders or invoices” so conversions don’t push numbers backward or overwrite them
    • Reset the sequence by nudging it forward manually, this post has the steps to reset the numbering.

    I’ll also share this link in case you want to customise your sales numbering to be more specific.

     

    Cheers,

    Princess