Hi PetaMcG,
Thanks for sharing what’s happening, it actually sounds pretty common! If you’re using different products (like one for your company and another for your trust), especially if they’re not compatible or set up to sync in the same way, that could be why the admin can see one file online but not find it in the desktop app. I would recommend reaching out to our team for further assistance. You can reach them on Live Chat via our virtual assistant, MOCA or by submitting a support case via MyAccount.
Regards,
Earl