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janc144's avatar
janc144
Member
1 month ago
Solved

Negative pay run not showing to match

Hi,

I am having trouble matching a bulk payroll payment to the corresponding payroll transactions.


I processed 3 weeks of pay runs for two employees, all on the same date.  After I posted them, I realised I had accidentally included the base salary in addition to the annual leave for one employee for one of the pay runs.  I then processed a separate negative pay run for the salary amount on the same date.

 

For context, we process these through the chq payment method and manually enter the payments into the bank.  

 

What was loaded to the bank was the total of the 6 payroll transactions, less the negative pay run.  This amount has now come through to the bank transaction screen but when I try to match to the existing records, only the positive pay runs appear.  The negative pay run is not showing to match against.

 

All 7 records are showing on the reconciliation screen and are all coded to the chq payment method.

 

I am looking for advice on the best way to manage this please.   Should I just tick these on the reconciliation screen and have the bank transaction deleted?  Or is there a better way to code the bank transaction off?

 

Thanks in advance.

 

  • Hi janc144

     

    Thanks for the extra detail on those pay runs. Because the bank feed is just one total for all 7 transactions, you won’t be able to match that negative pay; it’s a deposit, not a withdrawal.

     

    In this case, it’s easiest to skip matching, just reconcile as normal by ticking all 7 payroll entries, then hide/delete that one bank feed line so you don’t double‑up anything.


    Regards,
    Genreve

2 Replies

  • Genreve_S's avatar
    Genreve_S
    MYOB Moderator
    1 month ago

    Hi janc144

     

    Thanks for the extra detail on those pay runs. Because the bank feed is just one total for all 7 transactions, you won’t be able to match that negative pay; it’s a deposit, not a withdrawal.

     

    In this case, it’s easiest to skip matching, just reconcile as normal by ticking all 7 payroll entries, then hide/delete that one bank feed line so you don’t double‑up anything.


    Regards,
    Genreve

  • Hi Genreve_S​ 

    Thank you for your response and my apologies for the delay in my reply.

    I have done as you suggested, thank you.  

     

    Have a great day.

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