Further help required with employees shortfall pay

Hi

I asked a question yesterday regarding an error I had made on a payrun.  Essentially my STP payroll for 2 employees was correct and sent to the ATO, however I accidentally paid them $5 short each.

I have since paid them each $5 directly into their bank accounts to make up for this shortfall.

I was seeking help to assign two bank payments to a single Payroll entry in MYOB Business for each employee so that they will reconcile.

Princess_R (Moderator) kindly provided me with a link to another thread with the advice below.

I successfully have done all 5 steps, however what do you mean by your last paragraph (highlighted in bold) about reconciling spend money, reconcile initial pay ray run, and reconcile general journal to ensure balance.  How do you reconcile all these items?

After following steps 1 - 5 I just tried to reconcile my bank feed and the 2 x pay run items are still sitting in my bank feed and I am unable to reconcile them because I can't match them to anything??

What am I doing wrong and how can I reconcile these?

Thank you

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FROM PRINCEES_R

Thank you for your post, and welcome to the Community Forum!

I get that you're aiming to assign two bank payments to a single payroll entry in MYOB Business. To assist you in resolving this, please give these steps a shot:

1. If you have a payroll clearing account already set up, proceed to step 2. If not, you can easily create one by navigating to Accounting >> Chart of Accounts >>Create Account.
   
   
2. Within bank transactions, allocate the separate wage payment bank fee transactions to the clearing account.
   
   
3. Generate a general ledger report from Reporting >> Reports to observe credit amounts now present in the bank account due to the allocations made in Step 2. Additionally, note the debit balance in the payroll clearing account reflecting the allocated amount.
   
   
4. Utilize the Accounting menu to create a general journal, transferring the total pay amount between the bank account and the payroll clearing account.
   
   
5. Run the general ledger report from Reporting >> Reports once more. The general journal created in Step 4 offsets the spend-money transactions, effectively reducing the balance in the payroll clearing account.

When conducting the next bank reconciliation, it's crucial to reconcile the spend money allocations, the initial pay run, and the general journal to ensure balance.

Feel free to create a new post again if you need help in the future.