Removing Old pay rates from Staff Payslips

Question

I have staff that have changed age from eg. 17-18yrs old so i've added the new pay rates on their card for 18yr old but their 17yr old rates still come up on their payslip.

I was told by a MYOB assistant that i would be able to removed these after the EOFY but I still cant and my EOFY has been finalised.

The ERROR Code says "One or more payroll categories cannot be deselected as they have been used on recorded timesheets."

This causes issues as I import our timesheets into myob from Deputy and the hours come into their old 17yr old base rate so we have to manually 'watch out' and change. Any assistance would be appreciated.

shella_a · Answer

Hi NTD
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When a payroll category has been used on a pay, it won't be possible to delete it, as this would corrupt previous records where this category has been used. A workaround suggested is to zero out the amount on the standard pay for the old rate. This should prevent it from adding to the total on the pay slip. However, this would need to be done for each pay run, which I understand could be inconvenient. Also, if the wage category is no longer in use, you could rename it and add zzz to the front of the name. This would put it at the bottom of the similar-typed wage categories, which would help make it more obvious that the wage category wasn’t being used. Let me know if you have other queries!
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Kind regards,
Shella

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