Forum Discussion

Veena's avatar
Veena
Trusted Cover User
3 years ago

Unable to add jobs because the total allocated is more than the pay item amount.

I would dearly like this issue to be resolved. Timesheets are used- a full 80 hours is allocated to one job. Problem is: gross hourly rate is inclusive of Tool Allowance, General Industry Allowance a...
  • Tracey_H's avatar
    Tracey_H
    3 years ago

    Hi Veena 

     

    In STP Phase 2 the ATO requires the amounts paid for allowances to be reported separately from gross payments. This means that you would need to reduce the base hourly rate by the allowance rates. The total gross pay should be the same, it's just split into different pay items.

     

    When you add a job you're allocating the amount of that pay item to the job. If the job amount you enter is more than the amount paid against that pay item you will get the error Unable to add jobs because the total allocated is more than the pay item

     

    For example, the amount paid to the Base hourly pay item is $1900:

     

     

    If I try to add the full pay run amount to the Base hourly pay item I get that error:

     

     

    If I enter the amount of the pay item I can successfully add the job:

     

     

    To expense the full pay run to the job, add the job for each pay item:

     

     

    Please let me know if you need further help.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

Tracey_H's avatar
Tracey_H
Former Staff

Hi Veena 

 

The option Automatically adjust base hourly or base salary details is selected for pay items that are paid instead of base hourly or salary. For example, you would select this option for leave pay items so when processing a pay run you would enter 7.6 hours of leave and the base hourly hours will automatically adjust to 30.4.

 

As Allowances are paid on top of the base hourly/salary pay you wouldn't select that option for Allowance pay items. Having that option selected for your allowance pay items is what is causing the automatic adjustment of gross hours when you enter the allowance hours.

 

Please let me know if you need further help.

 

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

Veena's avatar
Veena
Trusted Cover User
3 years ago

I have just unticked the 'automatically adjust...' option on all the allowances. I then did a dummy timesheet of 80 hours. Created payrun. Got 80hrs@$27.50 p/h for base rate ($2200), then input 80 hours for each of the allowances. This of course then added the total allowances to the $2200. I then amended the $2200 total to be $2200 less the total allowances amount- Bingo! Same message: The total allocated job amount is more than the pay item amount' and unable to process the pay.

 

Should I input a new hourly rate as $27-50 less all allowances?...although this is technically incorrect in terms of the contract the employee has signed? (His contract is $27.50 inclusive of all allowances-he is paid well above Award rate)

  • Tracey_H's avatar
    Tracey_H
    Former Staff
    3 years ago

    Hi Veena 

     

    In STP Phase 2 the ATO requires the amounts paid for allowances to be reported separately from gross payments. This means that you would need to reduce the base hourly rate by the allowance rates. The total gross pay should be the same, it's just split into different pay items.

     

    When you add a job you're allocating the amount of that pay item to the job. If the job amount you enter is more than the amount paid against that pay item you will get the error Unable to add jobs because the total allocated is more than the pay item

     

    For example, the amount paid to the Base hourly pay item is $1900:

     

     

    If I try to add the full pay run amount to the Base hourly pay item I get that error:

     

     

    If I enter the amount of the pay item I can successfully add the job:

     

     

    To expense the full pay run to the job, add the job for each pay item:

     

     

    Please let me know if you need further help.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

    • Veena's avatar
      Veena
      Trusted Cover User
      3 years ago

      Thanks. The dummy payrun mentioned above worked. I just hope the employee understands his payslip! STP2 is the only reason I am attempting to separate the allowances.

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