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soph00's avatar
soph00
5 years ago
Solved

Employee often works more than 40 hours - leave entitlement

Hi,

 

I'm using Ace Payroll. I have an employee and contract states that the hours will be 40 hours but will need to work more hours when requested. They often work more than a 40 hour week.

When setting up their employee details I ticked the "works irregular hours" option since they often work more than an 8 hour day. Is this correct or should I enter in Mon to Fri as 8 hours each day and will Ace Payroll calculate at what rate to pay the annual leave eg more than say 8 hours at $20 per hour or will it just calculate based on a standard 8 hours?

 

Hopefully this makes sense.

 

Thanks

ACE payroll
annual leave
irregular hours
  • Genreve_S's avatar
    Genreve_S
    2 years ago

    Hi Tash_P, 

     

    Thank you for reaching out and welcome to our Community Forum.

     

    I understand the importance of matching your bank feeds to your payroll ledger transactions and I apologize for the delay in our response. The electronic clearing account is typically used as a conduit for bulk transactions to a bank account in the ledger. If those transactions are recorded to the clearing account, you can simply create transactions from the 'prepare electronic payment' window to transfer those transactions to the desired bank account.

     

    Please ensure that the destination account, amount, and date match the bank feed transactions.

    Should you need further assistance or have any other concerns, please don't hesitate to let us know.

     

    If my response has answered your inquiry, please click "Accept as Solution" to assist other users find this information.

     

    Thanks,
    Genreve

     

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  • Steven_M's avatar
    Steven_M
    Former Staff
    5 years ago

    Hi soph00 

     

    We don't typically get a lot of ACE Payroll questions on the Forum as these calls are typically directly through to our dedicated NZ Payroll phone team. However, I've asked the team on your behalf and the recommendation from them would be not to tick that work irregular hours option* and use their contracted hours as the basis for their normal hours/leave. By doing that method i.e using their contract hours, if they are working more hours this will impact the annual leave rate calculation that is used (increased in hours would increase the average weekly earnings).

     

    *You typically use the work irregular hours option if they are legitimately working odd hours i.e. hospitality industry for example.

    • soph00's avatar
      soph00
      5 years ago

      Thank you Steven_M . Yes I would usually contact ace payroll direct but I'm working crazy long hours at the moment and I'm not finishing work before the phone lines close at 5pm.

       

      Thank you for asking them on my behalf, what you said makes sense so I will amend the leave calculation to the set 8 hours each day

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often works more than 40 hours - leave entitlement","id":"message:689060","revisionNum":1,"repliesCount":2,"author":{"__ref":"User:user:241801"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:Nzpay"},"conversation":{"__ref":"Conversation:conversation:689060"},"readOnly":true,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:689060"},"body":"

Hi,

 

I'm using Ace Payroll. I have an employee and contract states that the hours will be 40 hours but will need to work more hours when requested. They often work more than a 40 hour week.

When setting up their employee details I ticked the \"works irregular hours\" option since they often work more than an 8 hour day. Is this correct or should I enter in Mon to Fri as 8 hours each day and will Ace Payroll calculate at what rate to pay the annual leave eg more than say 8 hours at $20 per hour or will it just calculate based on a standard 8 hours?

 

Hopefully this makes sense.

 

Thanks

","body@stringLength":"655","rawBody":"

Hi,

 

I'm using Ace Payroll. I have an employee and contract states that the hours will be 40 hours but will need to work more hours when requested. They often work more than a 40 hour week.

When setting up their employee details I ticked the \"works irregular hours\" option since they often work more than an 8 hour day. Is this correct or should I enter in Mon to Fri as 8 hours each day and will Ace Payroll calculate at what rate to pay the annual leave eg more than say 8 hours at $20 per hour or will it just calculate based on a standard 8 hours?

 

Hopefully this makes sense.

 

Thanks

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background-size: contain;\n background-position: center;\n}\n.myob-social-links .twitter a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 6%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm5.33,10c0,.12,0,.23,0,.35A7.75,7.75,0,0,1,5.4,16.92a5.48,5.48,0,0,0,4-1.13A2.73,2.73,0,0,1,6.89,13.9a2.73,2.73,0,0,0,1.23,0,2.73,2.73,0,0,1-2.19-2.67v0a2.73,2.73,0,0,0,1.23.34,2.73,2.73,0,0,1-.84-3.64,7.74,7.74,0,0,0,5.62,2.85,2.76,2.76,0,0,1-.07-.62,2.73,2.73,0,0,1,4.72-1.86,5.49,5.49,0,0,0,1.73-.66c-.2.64-.23.87-.79,1.21a1.46,1.46,0,0,0,1.34,0A5.8,5.8,0,0,1,17.33,10Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .googleplus a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 4%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0ZM9,17.5a5.5,5.5,0,1,1,4.1-9.17L11.61,9.67a3.5,3.5,0,1,0,.56,3.84H9v-2h4.47a1,1,0,0,1,1,1.11A5.49,5.49,0,0,1,9,17.5Zm10.5-4v2h-2v-2h-2v-2h2v-2h2v2h2v2Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .facebook a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 1%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm3.51,12H13.2v7.2h-3V12H8.4V9.58h1.8V8.29A2.61,2.61,0,0,1,13,5.4h2.6V7.77H13.81a.58.58,0,0,0-.61.66V9.58h2.56Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .linkedin a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 5%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,24A12,12,0,1,0,0,12,12,12,0,0,0,12,24Zm1.82-10.71a1.2,1.2,0,0,0-1.2,1.2v4.2h-3s0-7.2,0-7.8h3v.89A3.72,3.72,0,0,1,15,10.91c1.78,0,3,1.29,3,3.78v4H15v-4.2A1.2,1.2,0,0,0,13.82,13.29ZM6.91,9.69h0A1.47,1.47,0,0,1,5.4,8.2,1.44,1.44,0,0,1,6.93,6.75a1.47,1.47,0,1,1,0,2.94Zm1.51,9h-3v-7.8h3Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .instagram a:before {\n background: url(\"data:image/svg+xml;base64,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\")\n 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Employee often works more than 40 hours - leave entitlement","moderationData":{"__ref":"ModerationData:moderation_data:689285"},"body":"

Hi soph00 

\n

 

\n

We don't typically get a lot of ACE Payroll questions on the Forum as these calls are typically directly through to our dedicated NZ Payroll phone team. However, I've asked the team on your behalf and the recommendation from them would be not to tick that work irregular hours option* and use their contracted hours as the basis for their normal hours/leave. By doing that method i.e using their contract hours, if they are working more hours this will impact the annual leave rate calculation that is used (increased in hours would increase the average weekly earnings).

\n

 

\n

*You typically use the work irregular hours option if they are legitimately working odd hours i.e. hospitality industry for example.

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Thank you Steven_M . Yes I would usually contact ace payroll direct but I'm working crazy long hours at the moment and I'm not finishing work before the phone lines close at 5pm.

 

Thank you for asking them on my behalf, what you said makes sense so I will amend the leave calculation to the set 8 hours each day

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