Forum Discussion

Feziona1's avatar
Feziona1
Experienced User
5 years ago

Limit User Access for Pay Information

 Hi there!

 

I have a similar issue to other users on this forum in relation to user access to payroll information.

 

The issue is accounts staff having access to payroll information when reconciling bank accounts.

 

Regardless of whether they do not have access to payroll records, they are able to view names and pays for each staff member when reconciling accounts.

 

Has a work around been devised YET for this huge oversight on MYOB's behalf??? 

 

User or managment advice would be greatly appreciated.

 

Thank you

  • Feziona1 

     

    Welcome to the MYOB Community Forum, I hope you find plenty of useful information.

     

    If users are reconciling your bank accounts they MUST be able to see the $ amounts.

    So the only thing you can do is make sure that whatever gets entered as the memo does not contain the employees name.

    Do you use the card Id #?

    If yes make sure all employees have a number entered in the id and then enter that number into the memo field in Standard pay on their card.

    That way the number should show as the transaction memo not their name.

     

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  • GDay53's avatar
    GDay53
    Ultimate Partner

    Feziona1 

     

    Welcome to the MYOB Community Forum, I hope you find plenty of useful information.

     

    If users are reconciling your bank accounts they MUST be able to see the $ amounts.

    So the only thing you can do is make sure that whatever gets entered as the memo does not contain the employees name.

    Do you use the card Id #?

    If yes make sure all employees have a number entered in the id and then enter that number into the memo field in Standard pay on their card.

    That way the number should show as the transaction memo not their name.

     

  • Hi Feziona1 

     

    AccountRight 2019 user access works on the principle that if the user has access to that window then that user would have full access to see transactions recorded via the window. For example, if the user has access to the Reconcile Accounts window then they would be able to see all transactions that have gone to that selected window. If the user attempts to open that transaction and they don't have access to the window i.e. they don't have access to the Pay Employee window that is when the user access restricts kicks in and they can't drill into opening that window.

     

    There is no way to limit only having certain transactions types appearing in certain windows. If they have access to that window then they would be able to see all transactions that pass through that window.