Unfortunately MYOB doesn't automatically clear the existing entitlements when you terminate and then re-employ someone.
In my experience there are three options:
1. Create a brand new employee card for this employee. This is sometimes easier and more transparent than editing a current card, depending on circumstances. You can then rename the old card something like Z-Smith, John, so that it's at the bottom of the employee card list but still searchable.
2. Go into the employees entitlements' tab and put in negative amounts in the 'Balance Adjustment' fields so that the total equals 0 (or whatever the correct current pre-payroll entitlement is). It's useful to create a matching Contact Log entry for this so that you have a note of this transaction for future reference.
3. Run a separate payroll for this employee. When starting the payroll, choose 'Process all employees paid: Bonus/Commission" - as this will clear out any standard pay element and provide a 'blank' payslip. Then you can put in a negative amount under Annual Leave Accrual that will clear the entitlement balance to 0 (or whatever the current payroll entitlement should be). I would personally choose 'Pay Slip Delivery Status: Already Printed or Sent' so that the employee doesn't get a $0 payslip which may be confusing.
Hope this helps and/or makes sense :)
Thanks
vidario
Hi Vidario,
Sorry for the late reply but thank you for your help. Very disappointing that MYOB is aware of this issue but hasn't bothered to resolve it. Pretty serious flaw if you ask me.
As I had to process the reinstated employees pay that day I ended up creating a new card. Pretty silly of MYOB to provide instructions on how to reinstate employees when they know there is this issue.
Thanks again for your help :)
