Employee FIRST YTD total was negative - has affected every YTD since. HOW TO FIX?

Question

Hi,&nbsp;I recently had to print a report for an employee and noticed their YTD earnings were very low. With a bit of digging, I realised their YTD earnings from the FIRST PAY RUN in July 2020 rolled over as a negative.&nbsp;The negative has now been outweighed by the weekly pays and is now positive. The question is: how do I fix this for the employee's tax purposes and the business's figures?&nbsp;I have to send a selection of payslips through to another association, but the earnings within that period look wonky due to the negatives.&nbsp;The employee has been paid correctly throughout this whole period - just the reporting is incorrect.&nbsp;&nbsp;HELP PLEASE.Thanks

tracey_h · Accepted Answer

HI&nbsp;JCC27&nbsp;
&nbsp;
Thanks for your post. So that I can better assist can you clarify what you mean by the payrun rolled over as a negative? And is it the YTD amounts in STP or AccountRight reports that are incorrect?
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You mentioned that the payslips look wonky so I'm assuming the AccountRight reports are incorrect. Without knowing why there's negative payruns it's hard to give advice on how to fix this. The YTD amounts for the first payrun in July should be the values for that pay only as it is the first pay of the year. If they are reported as a negative it indicates that the payrun has been reversed twice or negative pays entered.
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If you can find exactly what pay transactions have been recorded for that period I'll be happy to help with resolving the issue.
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Please let me know how you go with this.
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If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

manageramy · Answer

Thank you for your help Tracey_H, I was able to resolve my issue with your assistance.&nbsp;JCC27, I hope you were able to resolve yours.&nbsp;Many Thanks,Amy.

tracey_h · Answer

Hi&nbsp;ManagerAmy&nbsp;
&nbsp;
Activity Summary&nbsp;– gets its data from the pays processed through Process Payroll, filters by payroll categories
Register Summary&nbsp;– gets its data from the employee card&gt;&gt;Payroll Details tab&gt;&gt;Pay History, filters by payroll categories
YTD verification report&nbsp;– gets its data from the employee card&gt;&gt;Payroll Details tab&gt;&gt;Pay History, filters by the ATO reporting categories.
&nbsp;
So when the Activity and Register reports are different it means that a change has been made to employee card&gt;&gt;Pay History. As the&nbsp;YTD verification report gets it's data from the Pay History the only way to fix this issue is to change the pay history back to what it should be. Then process a $0 pay with payment date as 30 June to update the YTD amounts in STP. Wait until that report has been accepted before rechecking the&nbsp;YTD verification report.
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This post, AccountRight reports don't match my STP reports, has detailed information you may find helpful.
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Please let me know if you need further help.

jcc27 · Answer

So frustrating. I'm hoping I can get this sorted as there is just one person waiting for their payment summary / info to be sent to the ATO.&nbsp;

jcc27 · Answer

https://help.myob.com/wiki/display/ar/Viewing+pay+history+for+the+current+year&nbsp;&nbsp;ManagerAmy&nbsp; /&nbsp;Tracey_H&nbsp;&nbsp;it mentions here not to change the Pay History.&nbsp;Tracey_H&nbsp;, how would I go about amending the pay history - as I've realised the Payroll Register and the Payroll Activity do not match. (the register is super low!)

tracey_h · Answer

Hi&nbsp;JCC27&nbsp;
&nbsp;
You're 100 % correct that the pay history should not normally be manually changed. However, if it has been changed it has to be changed back to what is was. That's the only way to correct this issue.&nbsp;The Payroll Activity and Payroll Register&nbsp;reports must be the same at all times and the only way for them to be different is a manual change to the pay history.
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To change the pay history back to what it should be go to the employee card&gt;&gt;Payroll Details tab&gt;&gt;Pay History and manually enter the correct amounts. Then process a $0 pay with payment date as 30 June to update the&nbsp;YTD verification report.
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You will need to restore a backup locally to change the pay history in a previous year: Restore backup
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Sorry&nbsp;ManagerAmy&nbsp;I forget to say you need to restore a backup in my previous reply to you.
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Please let me know how you go.

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Employee FIRST YTD total was negative - has affected every YTD since. HOW TO FIX?

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