Accidentally sent payroll to ATO as update event not pay event

Hi Guy

Thank you for your prompt response. I followed your steps below to reverse my payrun and resend as a New Event as I wanted the ATO online IAS & BAS to show the correct amounts in the pre-filled fields. I've added 1 more step to you list below for other users reviewing this post:

If you want to reverse the payrun and resubmit it, you can do that as follows by selecting:

1 - Click Payroll

2 - Click Payruns

3 - Click date of payrun you want to reverse

4 - Click name of employee to open pay info popup

5 - Click "Reverse Pay" button in bottom left corner of popup.

6 - Do the same with all other employees in that payrun.

7 - Send report to ATO it will show as a negative amount

8 - Then, create a new payrun.

Regards

Mary

Hi Mary,

I'm glad to hear you fixed the issue. It's annoying that MYOB has the "Update" option selected by default when you submit a pay run after the pay date. It's easily missed and I'm sure it's tripped-up a lot of people. If the dates in the pay run don't match a previous pay run then it's obviously a new pay run. I'm sure a lot of people will find this thread helpful.

Regards, Guy

Hi - Was there an answer to this post as I have done the same thing?

Hi Mary, I reversed the payruns that were incorrectly submitted as an update event and resubmitted them. However, based on Gavin's answer, that doesn't seem to be necessary. From memory, when I resubmitted the payruns I wasn't given the option to submit them as a "New event", but everything seemed to work out okay.

If you want to reverse the payrun and resubmit it, you can do that as follows by selecting:

1 - Click Payroll

2 - Click Payruns

3 - Click date of payrun you want to reverse

4 - Click name of employee to open pay info popup

5 - Click "Reverse Pay" button in bottom left corner of popup.

6 - Do the same with all other employees in that payrun.

7 - Then, create a new payrun.

Note: When you reverse a payrun, then close and reopen the pay info popup, the option to reverse the payrun is still visible, but you will find that the pay run has been reversed when you go back to the Payroll -> Payruns list.

Cheers, Guy

Thanks Gavin - I still need a bit of clarification please.

1) Is this correct - when you send a payrun "Update event" or a New pay event" then the total gross paid & tax withheld for the employee is used to overwrite current ATO data for that employee?

2) In error, I sent a new payrun as an "Update Event" for 1 employee instead of a "New Pay Event" so under "MYOB Payroll - Single Touch Payroll Reporting" it shows "Gross Wages" & "PAYG Withholding" as $0 each. So does this mean the pre-populated BAS online will be incorrect and so I assume I can manually change gross wages (W1) & PAYG (W2) - is that right?

3) As the payrun is correct in MYOB can I just leave it as is or do I have to reverse it and then resend it to ATO as the correct "New Pay Event"?

Thanks

Mary

Regards 

Mary

Hi Mary11 

1. Using the term Gross paid and PAYG in this context can be confusing. Allow me to explain:

• When you submit a PayEvent you are reporting total gross paid (W1) and PAYG (W2) for this payrun only - this is what appears on the MYOB Payroll Reporting Centre screen and the ATO portal. When you submit an Update, both of these are set to $0.
• In addition to the above, each time you submit a Pay Event or an Update Event, you are also sending employee YTD totals for every Payroll Category assigned for reporting. This includes Gross Amount, Overtime, Leave, Bonuses, PAYG withheld etc. The YTD totals in each report replace all previously reported YTD amounts for each employee.

2. Correct

3. Depends how 'technically correct' you need to be as well as the period concerned. I would suggest leave as is, you do not need to reverse and resend. The ATO has everything it needs. Manually adjust the pre-filled online BAS amounts if you use this feature. The perfectionists amongst us would say reverse, re-enter, report. If you have already completed your BAS for the period, this becomes an academic point only.

Regards

Gavin

Hi Gavin

Thank you for your prompt response. I looked at the ATO portal for the online IAS statement and noticed that it did not have the correct tax amount pre-filled (as discussed earlier the BAS would also not have the correct totals pre-filled) as the original Update Event sent through gross & tax as $0 each (even though the employee's total gross & tax amounts would have been updated/overridden, the ATO clearly only adds the individual gross & tax amounts reported in "New Pay Events" for the pre-filling of IAS & BAS totals online). So I decided to reverse the payrun and re-enter it correctly as a "New Pay Event". This resulted in ATO online IAS statement being correctly pre-filled.

Regards

Mary

Hi GuyMitchell,

Thank you for taking the time to provide a resolution in our Community forum. Your contribution is greatly appreciated, and it's users like you who make our Community forum a valuable resource for everyone. We encourage and appreciate active members like yourself for their willingness to help others. We've also noted your comments regarding the pay run, and this will be brought to the attention of the relevant team.

If you've got any more insights or solutions, or if you ever need assistance yourself, please feel free to create a new post again. We are always happy to help.

Cheers,

Princess