Forum Discussion

toddandrh's avatar
toddandrh
Experienced User
8 months ago

ABN changed + STP Reporting issue

We have a client who changed its' entity structure during the financial year. All STP reporting has been going to the old ABN. I have read some of the posts on here about finalising the End of ...
  • Shella_A's avatar
    Shella_A
    7 months ago

    Hi toddandrh,

     

    I appreciate your reaching out. If you have processed pay runs that were recorded under the new ABN and it's not finalized yet, then you will need to do the following steps before you begin the process: make sure to take a backup copy of your file.

     

    MYOB Business: 

    • Save a copy of the payroll activity report for all employees for 3 different periods (make sure to expand the report so it shows the total amount per pay item).
    • Financial YTD (report 1): for record-keeping
    • From the start of FY to the last date, old ABN was used (report 2).
    • The first date, a new ABN, was used for the current date (report 3).
    • You will need to edit the pay history so the year-to-date amounts reflect what was meant to be reported under the old ABN (report 2).
    • Change the ABN back to the old ABN if it is different.
    • Process a $0 pay run/update event for all employees.
    • Finalize employees in PRC
    • Replace the old ABN with a new ABN.
    • Re-register STP with the new ABN.
    • Edit the pay history so the year-to-date amounts reflect what was meant to be reported under the new ABN (report 3).
    • Remove finalization in the PRC.
    • Process a $0 pay run/update event for all employees.

    Please note the date when your company moved under a new ABN and whether any pay runs were done after that date (and if so, which ABN was in the file when you did them). The payroll activity and register reports will no longer match when the ABN is changed mid-year. Therefore, it’s important to get copies of the reports and/or take backups before following the process above.

     

    Feel free to reach out if you need further assistance.

     

    If my response has answered your inquiry, please click "Accept as Solution" to help other users find this information.

     

     

     

    Kind regards,

    Shella

SueanneJean's avatar
SueanneJean

Hi Shella_A

 

I am having the same issue; however, I have finalised the payroll for the year under my clients new ABN.

 

The first 3.5 months payroll was paid for the new ABN but filed with the old business's ABN still in MYOB.  Then we changed the ABN in October, and everything was filed from that point under new ABN.

 

Employees Income Statements are now showing income and PAYGW amounts from both ABN's (3.5 mths of pays for old one and the full year for new ABN).  The amounts showing under old ABN are included in the full year of amounts under new ABN.

 

The new ABN. was active for the full financial year.

 

The Income Statement line for old ABN. is showing as NOT FINAL.

 

Can you please advise if I should follow the above steps or something different due to the fact I have already finalised STP for year.

Princess_R's avatar
Princess_R
MYOB Moderator
3 months ago

Hi SueanneJean,
 

Sure thing! You can follow the steps Shella mentioned. But since you've already finalised the new ABN, you'll need to unfinalise it first. Then, you can edit the pay history and run a $0 pay run for each employee under the old ABN. This can be a bit tricky, so it's a good idea to check with your accountant to make sure your tax reporting is accurate. And don't forget to back up your file before making any changes.

 

Cheers,

Princess

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