Forum Discussion

H-TS's avatar
H-TS
Trusted User
11 months ago

Quote/Order/Invoice numbering issues

Hi, 

 

Since we turned on the different number sequences for quotes, orders and invoices, the warning for duplicate invoice numbers no longer works. I've been told this is a known bug.

 

However, we've also noticed that when converting orders to invoices, the number doesn't change to the correct sequence, it's keeping the order number (even with the preference set correctly). I've cleared cache as suggested by support but it's happening on multiple computers with multiple users so I think it's another bug. 

 

The *helpful (please read sarcasm) workaround offered was to change the number manually. As if we have time to try and find what the last invoice number was whenever we change an order to an invoce - with multiple users, and not every invoice being created from an order!

 

I thought maybe it was because we used a # on the front of the order number sequence. I'm sure I got that idea from a post somewhere announcing that this feature had been added but the help pages don't show it. So I just went to change the settings to a letter prefix instead, lo and behold, the number sequence somehow changed on Friday and had reverted to running the same numbers as our invoices. They're not changing either so it wasn't the # causing the issue. (Maybe editing an earlier order overrode the sequence I'd set????)

I've just tried this with a test order and invoice with a letter prefix for the order number. It still didn't work.

 

Has anyone else experienced this or found a better workaround?


PS. I don't consider "use the browser" to be a workaround so please don't suggest it. Too many features we use are not available there, like categories on sales invoices.

4 Replies

  • Doreen_P's avatar
    Doreen_P
    MYOB Moderator
    6 hours ago

    Hi lynjo,

     

    Nice one tracking that quote through the system. To see what happened when it was converted, you can run the Journal Security Audit report, which shows changes like quotes being updated to invoices. That’ll help you confirm if the invoice you’re seeing came from that quote. You can also check this help link for how to view and use the Journal Security Audit report for more detail.

     

    Cheers,

    Doreen

  • lynjo's avatar
    lynjo
    Contributing Cover User
    8 hours ago

    hi   how can i find if my invoice number updated when converted from a quote? i have a quote in emailed quotes but cant see what happened to it.  it is no longer a quote but i have a similar invoice.,  can i confirm that this was updated> 

  • Genreve_S's avatar
    Genreve_S
    MYOB Moderator
    9 months ago

    Hi mjd

     

    Here’s an easy way to skip keeping your purchase order or quote numbers when you turn them into invoices. Head over to Preferences, click on the Sales tab, and untick “Retain Original Invoice Number when Quotes change to Orders or Invoice.”.

     

    If you want the full rundown on how sales conversions work, you can read more about it from this link.

     

    Regards,

    Genreve

     

  • mjd's avatar
    mjd
    Cover User
    9 months ago

    Hi,

    I have the same issue, when converting my order to invoice I want a different number for the invoice.  Can anyone help with this issue.

    thanks

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