Reconcile a payment made through our website for an inventory item

Thank you for your response Leneth_A 

The customer was charged and paid the amount of $12.19 as a credit card surcharge fee from our web provider and our web provider keeps the $12.19 and deposits our sales monies in the amount of the difference.

I have decided against recording it as a Sales Invoice and do it as a Journal Entry instead. What I have done is created a new sales account as an Other Income account for Webstore Sales: Parts. This also assists Management in viewing reports for Webstore Sales against regular Purchase Orders - as they prefer to keep it separate to monitor the difference between the two.

I have entered this sale as a Record Journal Entry against the Webstore Sales account in the full amount, separating the $12.19 as a Transaction Fee, and our sales monies is in the exact amount that is deposited into our account, recorded against our Business Bank Account. EG:

Acct     Name                            Debit        Credit

1-xxxx  Bus. Acct                       $667.31

6-xxxx  Transaction Fee             $12.19

4-xxxx  Webstore Sales: Parts                    $679.50

Then I have completed an Adjust Inventory for the part in our inventory in a quantity of -5 for the sold items, against the account that I created for the Webstore Sale: Parts. EG:

Item Number         Quantity      Unit Cost    Amount     Account

(Part #)                    -5                $xxxxxx       $xxxxxx      4-xxxx Webstore Sales: Parts