Forum Discussion

Kaftan's avatar
Kaftan
Experienced Cover User
2 years ago
Solved

Not able to edit time sheet after processing, reversing, then deleting both those transactions

Sorry if duplicating - couldn't find a solution in other posts.  This is what I have done - 

  1. processed ( & STP verified) usual pay run using timesheets;
  2. Found an error I needed to fix asap; (short paid staff member 22.5 hrs personal leave);
  3.  I changed security settings to "reverse only" then reversed the entry (may not've been the right thing to do);
  4. Tried to change time sheet again, couldn't, searched for help, then changed security settings back, so I could delete both entries.  Both entries are gone but the time sheet entries were still there & greyed out so I still couldn't edit.
  5. I manual worked out the amount underpaid & paid the guy, but I'm stuck as far as updating MYOB records.

Very grateful if anyone can help.

  • SamaraM's avatar
    SamaraM
    2 years ago

    Hi Kaftan 

     

    As the timesheet has already been used and is not editable at this point, the only option is to process the pay run without using a timesheet.

     

    The steps are as follows:

    1. Open Payroll > Process Payroll
    2. Select dates > Next
    3. Open each employee and enter the hours manually
    4. Then continue to process as normal

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

4 Replies

Sort By
Replies have been turned off for this discussion
  • SamaraM's avatar
    SamaraM
    Former Staff
    2 years ago

    Hi Kaftan 

     

    You are correct that if a timesheet has been included in a pay run the days are will be uneditable (greyed out) and not able to be deleted.

     

    As you have already identified the amount you should pay your employee, you can click next and correct the mistake by editing the hours before you process the payrun. 

     

    Hope that helps. 

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

    • Kaftan's avatar
      Kaftan
      Experienced Cover User
      2 years ago

      Hi SamaraM,

      Thank you for replying to my post.

       

      Unfortunately, I cannot edit the hours as the payrun has already been processed.  When I discovered the mistake I reversed the transaction, which created negative payrun.  I then deleted both. 

       

      Now I'm unable to create the payrun again (or edit hours as you suggest) with timesheets as the hours are still greyed out.  I believe this is because I changed the security system to "reverse only" before I reversed the transaction. 

       

      I am at a loss to know how to fix this.  I need the payment to show up in my Bank transactions. Appreciate your help.

       

       

       

      • SamaraM's avatar
        SamaraM
        Former Staff
        2 years ago

        Hi Kaftan 

         

        As the timesheet has already been used and is not editable at this point, the only option is to process the pay run without using a timesheet.

         

        The steps are as follows:

        1. Open Payroll > Process Payroll
        2. Select dates > Next
        3. Open each employee and enter the hours manually
        4. Then continue to process as normal

        If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.