Opening MYOB file for payroll only
Hello,
Our business restructured on 31/10/2025, we used the same company file. However issues with STP reporting occurred even though I had followed the instructions provided by MYOB team( an ETP amount is showing on both income statements under the old and the new ABNs for an employee; and the branch ID on MYOB for the new ABN doesn't match that on the ATO business portal, if I change the branch IDs on the same MYOB file, it's likely the ETP amount will show up on the income statement of the combination of new ABN + new branch, hence triple reporting)
So now I'm thinking of opening anther file just for payroll only
Can someone please help me with these questions:
- In my case, should I open a new company file for doing just payroll only or it will have to be a MYOB payroll software?
- If a new company file for payroll or payroll software is use, will the new BMS ID and employees' payroll ID be automated by MYOB?
- Can I transfer( export + import) all active employees' profile details, wages details, super details and YTD figures to the new file?
- I want each employee to double check their details on MYOB, how can I do this?
- Can I set up Pay Super on the new file, provided the current MYOB company file is registered for Pay Super
- I'm looking at using this new file for payroll and STP payroll until 30/06/2025, and from 1/7/2026 switch back to the payroll on the current MYOB company file. Will this work in term of STP reporting?
Thanks
Hey Le_Trinh,
Great questions with payroll and nice work getting on top of this after your 31/10/2025 restructure. You can spin up a fresh MYOB Business Payroll Only file just for payroll and keep things clean. Keep in mind that the payroll only covers up to 4 employees. When you set up STP in the new file, the new BMS ID and employee IDs will be automated. Make sure to choose Yes when asked if you're using other payroll software and enter the old BMS ID. You can import employee profiles into the new file, then pop in wages, super settings, and YTD figures manually to keep totals accurate. To let staff double‑check their info, open each employee card and hit Request employee details or Save and request employee details so they can review what’s on file. You can also register Pay Super in the new file even if the current file is already set up. Your plan to run payroll in the new file until 30/06/2025 and then move back will work nicely as long as the file stays active, you finalise payroll in the new file before switching, and before 1 July in the original file you confirm the ABN and branch numbers are correct to keep STP clean. You can also reach out to our team via our virtual assistant, MOCA, or by submitting a support case via My Account, so they'll be able to help you more.
Cheers,
Doreen
