Forum Discussion

anthonyo's avatar
anthonyo
5 years ago

User Entered Entitlements Not Shown On Payslips

Hi,   We have a scenario where RDO entitlements are only accrued when an employee works over a certain amount of hours per week. Therefore we set the Calculation Basis as User - Entered Amount per ...
  • Neil_M's avatar
    Neil_M
    5 years ago

    Hi anthonyo 

     

    As accruals cannot be selected through timesheets, you cannot directly add them to the pay through the API. If the accrual was set with a calculation basis of “user entered amount per pay period” this has to be entered in on a pay.

     

    There is a slightly messy workaround which you could potentially consider. The accrual can be set to be a percentage of a wage category, so you could set this to be 100% of a specified wage category. You would need to have the corresponding wage category be entered in as a positive number to create the accrual correctly. This would involve additional pay categories being added to the employees and may not be suitable for your situation.

     

    If you were wanting to suggest changes to the API, you can reach our API specialist team through the Contact page on the MYOB Developers website

Neil_M's avatar
Neil_M
Former Staff
5 years ago

Hi anthonyo 

 

Within AccountRight, if you have selected a “user entered amount per pay period” calculation basis for an entitlement, you’ve told AccountRight that there is no calculation needed as someone will enter the figure in.

 

As the accrual category and linked wage category are separate and distinct within AccountRight, figures in one will not impact the other. Although both the accrual and linked wage category feed the same pool of leave adding a negative into one doesn’t alter the other figures.

 

Based on how your describing the method it might be increasing the overall pool of hours, however the accrual would not be showing any change as there have been no hours put against it. Do note that your method does alter the figures, AccountRight is designed to increase the pool of hours through the accrual and then reduce it through the linked wage category.

 

For an accrual to show on a pay slip, there need to be figures against the accrual itself. So if you’re increasing the pool of hours in other ways and there are no figures against this accrual, AccountRight wouldn’t display it on the pay as it hasn’t been used on the pay.

  • anthonyo's avatar
    anthonyo
    5 years ago

    Hi Neil,

     

    Thanks for the explanation.

     

    To summarise, there is currently no way to accrue hours against an Accrual via the API.

     

    Is there a way to request changes to the API?

     

    Regards

    Anthony

    • Neil_M's avatar
      Neil_M
      Former Staff
      5 years ago

      Hi anthonyo 

       

      As accruals cannot be selected through timesheets, you cannot directly add them to the pay through the API. If the accrual was set with a calculation basis of “user entered amount per pay period” this has to be entered in on a pay.

       

      There is a slightly messy workaround which you could potentially consider. The accrual can be set to be a percentage of a wage category, so you could set this to be 100% of a specified wage category. You would need to have the corresponding wage category be entered in as a positive number to create the accrual correctly. This would involve additional pay categories being added to the employees and may not be suitable for your situation.

       

      If you were wanting to suggest changes to the API, you can reach our API specialist team through the Contact page on the MYOB Developers website

      • anthonyo's avatar
        anthonyo
        5 years ago

        Hi Neil,

         

        Thanks, that worked. I set the new wage category hourly rate to $0and it shows as an extra line on the pay slip but I think that's better than manually entering these hours every week for a lot of employees.

         

        Regards
        Anthony

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