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RobNob's avatar
RobNob
Experienced Cover User
5 years ago
Solved

Delete unused accounts

I have a few accounts I wish to delete but the message says "An account with journal entries may not be deleted."  The last time I created a journal for any of these accounts is back in early 2018.  ...
delete accounts
  • Emily_B's avatar
    Emily_B
    5 years ago

    Hello RobNob1 and/or RobNob 

     

    I do see where you are coming from and on the surface I don't believe that would be an issue. However, I am hesitant to give specific advice as to what you have suggested without knowing how your accounts are set up, what sort of transactions are linked, any other parameters particular to your business, etc. I do suggest taking a backup of your current file and then testing your method; if it has any detrimental effects you will have the original setup saved. You can also play around in the sample file, Clearwater, and see if you can replicate an account or two and test the change/rename.

RobNob1's avatar
RobNob1
Contributing User
5 years ago
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Thanks Emily, but I was hoping to be more radical with renumbering the offending account.  My thought is to change the number to an income or expense account - ie so to remove it from the balance sheet, because the balance sheet seems to insist in showing ZERO accounts, whereas P&L accounts do NOT.  And then, at some time in the future, I could label that account as an expense or income account.

But I'm still a bit worried that such a move might impact something I haven't considered.

Emily_B's avatar
Emily_B
Former Staff
5 years ago
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Hello RobNob1 and/or RobNob 

 

I do see where you are coming from and on the surface I don't believe that would be an issue. However, I am hesitant to give specific advice as to what you have suggested without knowing how your accounts are set up, what sort of transactions are linked, any other parameters particular to your business, etc. I do suggest taking a backup of your current file and then testing your method; if it has any detrimental effects you will have the original setup saved. You can also play around in the sample file, Clearwater, and see if you can replicate an account or two and test the change/rename.

  • RobNob's avatar
    RobNob
    Experienced Cover User
    5 years ago
    Copy LinkReport

    Good advice.  Thanks Emily!

  • RobNob1's avatar
    RobNob1
    Contributing User
    5 years ago
    Copy LinkReport

    Duh! I should have checked this earlier, but I now find that MYOB doesn't allow me to change the account number from 1- to something else.  It's locked in to the asset range and can't be changed.  That's not how it was in Premier some years ago :(  very dissapointed!

    • Emily_B's avatar
      Emily_B
      Former Staff
      5 years ago
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      Hello RobNob1 

       

      I apologise, in re-reading the last few posts I see that I should have been more clear and also misunderstood what you aimed to do. The -9999 was meant to indicate the last four digits on the account, not the initial code of 1, 2, 3, etc. which cannot be changed, nor can the initial label of Income, Expense, Liability, etc. I do apologise for the misleading information there. 

       

      Realising this workaround is not ideal for you, I would direct you to the AccountRight Ideas Exchange where another user posted on the same topic in June. You can comment and show support for this idea and this is where developers are able to view user feedback directly for consideration in future updates.

      • RobNob1's avatar
        RobNob1
        Contributing User
        5 years ago
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        All good Emily, I may not have been clear enough.  I'll certainly check out your suggestion.

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Accounting & BAS","repliesProperties":{"__typename":"RepliesProperties","sortOrder":"LIKES","repliesFormat":"threaded"},"eventPath":"category:AccountRight/category:Support/community:myobboard:Tax_BAS_GST_EOFY/","tagProperties":{"__typename":"TagNodeProperties","tagsEnabled":{"__typename":"PolicyResult","failureReason":null}},"requireTags":false,"tagType":"FREEFORM_AND_PRESET"},"Rank:rank:173":{"__typename":"Rank","id":"rank:173","position":56,"name":"Experienced Cover User","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:184322":{"__typename":"User","id":"user:184322","uid":184322,"login":"RobNob","deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://community.myob.com/t5/s/myob/m_assets/avatars/default/avatar-2.svg?time=0"},"rank":{"__ref":"Rank:rank:173"},"email":"","messagesCount":14,"biography":null,"topicsCount":6,"kudosReceivedCount":1,"kudosGivenCount":1,"kudosWeight":1,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2018-06-05T14:26:53.001+10:00","confirmEmailStatus":null},"followersCount":null,"solutionsCount":0,"entityType":"USER","eventPath":"community:myob/user:184322"},"ForumTopicMessage:message:667567":{"__typename":"ForumTopicMessage","uid":667567,"subject":"Delete unused accounts","id":"message:667567","revisionNum":1,"repliesCount":9,"author":{"__ref":"User:user:184322"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:Tax_BAS_GST_EOFY"},"conversation":{"__ref":"Conversation:conversation:667567"},"readOnly":true,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:667567"},"body@stripHtml({\"truncateLength\":200})":" I have a few accounts I wish to delete but the message says \"An account with journal entries may not be deleted.\"  The last time I created a journal for any of these accounts is back in early 2018.  ...","body@stringLength":"536","rawBody":"

I have a few accounts I wish to delete but the message says \"An account with journal entries may not be deleted.\"  The last time I created a journal for any of these accounts is back in early 2018.  The file has since been rolled over, so what gives?

Some are old bank accounts, no longer in use and others are expense or income accounts.   It's mainly the bank accounts I wish to delete.  They are not linked with Bank feeds, and they have been reconciled with zero balances, also since early 2018

","kudosSumWeight":0,"postTime":"2020-07-25T18:08:18.960+10:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMnwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:delete accounts","text":"delete accounts","time":"2020-07-27T10:34:28.156+10:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:667567_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":2901},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[]},"Conversation:conversation:667567":{"__typename":"Conversation","id":"conversation:667567","solved":true,"topic":{"__ref":"ForumTopicMessage:message:667567"},"lastPostingActivityTime":"2020-07-31T10:54:39.177+10:00","lastPostTime":"2020-07-31T10:54:39.177+10:00","unreadReplyCount":9,"isSubscribed":false},"ModerationData:moderation_data:667567":{"__typename":"ModerationData","id":"moderation_data:667567","status":"UNMODERATED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:667567_1":{"__typename":"Revision","id":"revision:667567_1","lastEditTime":"2020-07-25T18:08:18.960+10:00"},"AcceptedSolutionMessage:message:668205":{"__typename":"AcceptedSolutionMessage","id":"message:668205","conversation":{"__ref":"Conversation:conversation:667567"},"author":{"__ref":"User:user:230010"},"revisionNum":1,"uid":668205,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Tax_BAS_GST_EOFY"},"parent":{"__ref":"ForumReplyMessage:message:668053"},"subject":"Re: Delete unused accounts","moderationData":{"__ref":"ModerationData:moderation_data:668205"},"body":"

Hello RobNob1 and/or RobNob 

\n

 

\n

I do see where you are coming from and on the surface I don't believe that would be an issue. However, I am hesitant to give specific advice as to what you have suggested without knowing how your accounts are set up, what sort of transactions are linked, any other parameters particular to your business, etc. I do suggest taking a backup of your current file and then testing your method; if it has any detrimental effects you will have the original setup saved. You can also play around in the sample file, Clearwater, and see if you can replicate an account or two and test the change/rename.

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Hello  and/or  

\n

 

\n

I do see where you are coming from and on the surface I don't believe that would be an issue. However, I am hesitant to give specific advice as to what you have suggested without knowing how your accounts are set up, what sort of transactions are linked, any other parameters particular to your business, etc. I do suggest taking a backup of your current file and then testing your method; if it has any detrimental effects you will have the original setup saved. You can also play around in the sample file, Clearwater, and see if you can replicate an account or two and test the change/rename.

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Thanks Emily, but I was hoping to be more radical with renumbering the offending account.  My thought is to change the number to an income or expense account - ie so to remove it from the balance sheet, because the balance sheet seems to insist in showing ZERO accounts, whereas P&L accounts do NOT.  And then, at some time in the future, I could label that account as an expense or income account.

But I'm still a bit worried that such a move might impact something I haven't considered.

","body@stringLength":"515","rawBody":"

Thanks Emily, but I was hoping to be more radical with renumbering the offending account.  My thought is to change the number to an income or expense account - ie so to remove it from the balance sheet, because the balance sheet seems to insist in showing ZERO accounts, whereas P&L accounts do NOT.  And then, at some time in the future, I could label that account as an expense or income account.

But I'm still a bit worried that such a move might impact something I haven't considered.

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Good advice.  Thanks Emily!

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Good advice.  Thanks Emily!

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Duh! I should have checked this earlier, but I now find that MYOB doesn't allow me to change the account number from 1- to something else.  It's locked in to the asset range and can't be changed.  That's not how it was in Premier some years ago :(  very dissapointed!

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Duh! I should have checked this earlier, but I now find that MYOB doesn't allow me to change the account number from 1- to something else.  It's locked in to the asset range and can't be changed.  That's not how it was in Premier some years ago :(  very dissapointed!

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Hello RobNob1 

\n

 

\n

I apologise, in re-reading the last few posts I see that I should have been more clear and also misunderstood what you aimed to do. The -9999 was meant to indicate the last four digits on the account, not the initial code of 1, 2, 3, etc. which cannot be changed, nor can the initial label of Income, Expense, Liability, etc. I do apologise for the misleading information there. 

\n

 

\n

Realising this workaround is not ideal for you, I would direct you to the AccountRight Ideas Exchange where another user posted on the same topic in June. You can comment and show support for this idea and this is where developers are able to view user feedback directly for consideration in future updates.

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Hello  

\n

 

\n

I apologise, in re-reading the last few posts I see that I should have been more clear and also misunderstood what you aimed to do. The -9999 was meant to indicate the last four digits on the account, not the initial code of 1, 2, 3, etc. which cannot be changed, nor can the initial label of Income, Expense, Liability, etc. I do apologise for the misleading information there. 

\n

 

\n

Realising this workaround is not ideal for you, I would direct you to the AccountRight Ideas Exchange where another user posted on the same topic in June. You can comment and show support for this idea and this is where developers are able to view user feedback directly for consideration in future updates.

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All good Emily, I may not have been clear enough.  I'll certainly check out your suggestion.

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All good Emily, I may not have been clear enough.  I'll certainly check out your suggestion.

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