When entering payroll we used WGS in the Cheque No field to indicate that payment was not done by cheque. Since moving to STP2 this seems to be ignored. Under transactions all payroll payments have a running no allocated that looks like a cheque no. I am happy to ignore this but wonder what happens if one of these numbers matches an actual cheque no that has been issued before. Can I still have a fixed descriptor there?
Hi TomD
Sorry to see that no one has replied to you yet. The cheque No. field is used to differentiate the transactions by assigning them a number.
If you change the number on each pay run to the same number (or word), it might be harder to differentiate the pay runs, but at this time, the software will allow you to use a reference number that has already been used.
As this field is designed to have unique numbers, it won't be possible to have it autofill with a word or phrase, you will need to enter that each time.
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Hi SamaraM ,
thank you for your response. I am still unclear as I have always used the abbreviation of WGS and this worked fine until mid October when we moved from STP 1 to STP2. Now I have a six digit number and while I don't care so much one way or other, I do wonder what would happen if this 6 digit number were to match a cheque number I need to use?
Hi TomD
Thank you for your response. I am uncertain as to where you are seeing this 6 digit number. To give me a bit more context about the issue, could you please clarify what steps you are taking to see this number.
For example; are you looking at the transaction journal? Or somewhere else in the software?
If you could also reply attaching a screenshot of the window you are looking at, that would help me as well.
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Hi TomD
Thank you for clarifying. When you leave the Cheque No. Field with "Auto #", what that does is it just uses the last number entered on a payslip and adds +1.
So if the last pay run had the reference number of 138251 - Then it would use that number and +1, and fill in 138252.
You are welcome to type over that field with a chosen alphanumeric code like you mentioned doing previously, but be aware that if that field is not overwritten, then it will just fill in a number automatically as described above.
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Samara, thank you but I don't think this is the way it happens. I have always entered WGS into this field and this was "output" into any reports later on but since moving to STP2, even if I put my WGS there, I am ending up getting the automatic reference number.
Again, as long as this does not create a conflict with a "real cheque book no", I don't really care but the process is different since we moved to STP2.
Hi TomD
Thank you for clarifying. To answer your question about the relevance of the number, no it is called a cheque number, but is treated more like a reference number in the product.
You can just leave the automatic number that it fills in.
Please let me know if you have any further questions.
If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.
