Forum Discussion

Doveen's avatar
Doveen
Contributing Cover User
5 years ago
Solved

Employee changing from casual to FT mid pay cycle

Hi I have an employee who is going from casual to FT mid pay cyle. How do I do the pay run? No holiday pay or sick for the Casual but then need those for the FT part of the pay cyle.
entitlements
leave
Payroll
  • Tracey_H's avatar
    Tracey_H
    5 years ago

    Hi Doveen 

     

    You need to exclude that new casual payroll category from the leave accruals. So go to Payroll Categories>>Entitlements tab>>open the leave categories>>click on Exempt>>tick the new casual payroll category.

     

     

    Please let me know how you go with this.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

Tracey_H's avatar
Tracey_H
Former Staff
5 years ago

Hi Doveen 

 

Thanks for your post.  There's a couple of ways to handle this. One would be to process two separate payruns, one for the final casual pay and one for the FT pay. You will need to manually calculate the PAYG and super amounts to make sure they are correct and adjust by overtyping those fields when processing the second pay.

 

Another option would be to create a new payroll category for the casual rate and setting the Pay Rate to Fixed Hourly Rate of:. Then go to the Entitlements tab and exclude that category from leave accruals by clicking on Exempt and ticking that category. Change the employees pay rate to the new full time rate in their card and make sure they are linked to the Base Hourly payroll category. You can then process one pay for the two different rates and accruals. Again, do a check to make sure everything has calculated correctly.

 

This help article has information on changing employment status that you may find helpful: Changing and employee form full time, part time or casual

 

Please let me know if you need further help.

 

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

Doveen's avatar
Doveen
Contributing Cover User
5 years ago

Hi Tracey

 

With the second option. I did what you suggested. But, Where you said Then go to the Entitlements tab and exclude that category from leave accruals by clicking on Exempt and ticking that category. When I did this the Holiday Leave and the Sick Leave did not come up as an option only Tax and Deduction exemptions.

What do I need to do?

 

Regards, Doveen

  • Tracey_H's avatar
    Tracey_H
    Former Staff
    5 years ago

    Hi Doveen 

     

    You need to exclude that new casual payroll category from the leave accruals. So go to Payroll Categories>>Entitlements tab>>open the leave categories>>click on Exempt>>tick the new casual payroll category.

     

     

    Please let me know how you go with this.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

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