Forum Discussion

Experienced Cover User

3 months ago

Solved

Payroll payments

Dear Support Team,

If Company A employees are transferred to Company B, and we need to pay the employees out Co. B, is there a quick and simple method of transferring the employee card information from A to B.

Also the two companies have 2 different ABNs.

Further what is the quickest way to connect to the ATO for STP 2 for Co. B?

Thank you

Shanthi

employee card import

STP

Genreve_S
3 months ago
Hi SDesilva,

Yes, you must manually enter the entitlements from the old file to the new one. For your other question, you can transfer employee cards from one file to another using the import/export wizard. You can read more about that here.

Cheers,
Genreve

10 Replies

Doreen_P
MYOB Moderator
3 months ago
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Hi there SDesilva,

To proceed with transferring the employee from Company A to Company B, you'll need to finalise them using Company A before setting them as new employees in Company B. If all the payroll data should be reported as a whole, I'd suggest going to the employee card in Company A and changing the YTD Pay History data to 0, then recording a $0 pay to update ATO's records. Then set up the employees in the Company B file and enter all the previous payroll figures in the employee card Pay History section, so the whole year's payroll figures will be sent to ATO in the new file. It's best to speak to your accountant regarding the reporting requirements and best setup for your business situation.

With the way to connect to ATO for STP using Company B, you'll need to set up STP and can check out this link for more information. Lastly, you can import then export the employees card information.

Cheers,

Doreen
- SDesilva
  Experienced Cover User
  3 months ago
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  Hi Doreen,
  Thank you for the quick response.
  Say there are about 25 employees in this situation. They are in Company A until Jan '25. From Feb '25 onwards they are to be in Co. B. So understand that I need to finalise them in Co. A and inform ATO via STP.
  
  Then start paying them from Co. B, with historical data $0.00 because there is no pay from Co. B previously. They are starting under a new agreement, but with their entitlements transferred from Co. A to Co. B. So I need to enter those entitlements as opening balances, correct?
  
  You mentioned "set up the employees in Co. B" - does this mean I have to create new cards manually for each employee in Co.B? they have different start dates, salaries, bank accounts, super etc. the whole works. That's going to be painful, is there an easy way to transfer that data from Co. A to Co. B?
  
  Thank you
  Shanthi
  - Genreve_S
    MYOB Moderator
    3 months ago
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    Hi SDesilva,
    
    Yes, you must manually enter the entitlements from the old file to the new one. For your other question, you can transfer employee cards from one file to another using the import/export wizard. You can read more about that here.
    
    Cheers,
    Genreve
ChrisMc
MYOB Staff
3 months ago
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Recommend seek advice, as the employee is moving from one abn to another, you need to terminate from Company A as a transfer.
SDesilva
Experienced Cover User
3 months ago
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Dear Doreen, Genreve & ChrisMc,
Thank you all for the valuable advice.
Could you also please let me know the procedure for the new company B to register for STP. Is it the same Software ID that we are currently using. We did this so long ago that I don't recall how we did it.
Thank you
Shanthi
- Doreen_P
  MYOB Moderator
  3 months ago
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  Hi SDesilva,
  
  Sure. Here's a link on how you can set up the new company B for STP. Also, since it's a new company, it's a different Software ID. It's best to notify the ATO of the new Software ID.
  
  Cheers,
  
  Doreen
  - SDesilva
    Experienced Cover User
    3 months ago
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    Thank you Doreen,
    Do we get a new software ID from MYOB, if the new company continues to use MYOB?
    Thank you
    Shanthi

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Dear Support Team,

If Company A employees are transferred to Company B, and we need to pay the employees out Co. B, is there a quick and simple method of transferring the employee card information from A to B.

Also the two companies have 2 different ABNs.

Further what is the quickest way to connect to the ATO for STP 2 for Co. B?

Thank you

Shanthi

","body@stringLength":"405","rawBody":"

Dear Support Team,

If Company A employees are transferred to Company B, and we need to pay the employees out Co. B, is there a quick and simple method of transferring the employee card information from A to B.

Also the two companies have 2 different ABNs.

Further what is the quickest way to connect to the ATO for STP 2 for Co. B?

Thank you

Shanthi

","kudosSumWeight":0,"postTime":"2025-01-10T17:02:58.400+11:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMnwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:employee card import","text":"employee card import","time":"2017-08-15T09:24:38.124+10:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMnwyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:STP","text":"STP","time":"2018-03-27T09:30:51.789+11:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:886538_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":73},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"searchSnippet":"Dear Support Team, If Company A employees are transferred to Company B, and we need to pay the employees out Co. 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display: inline-block;\n }\n\n .footer-links-wrapper ul li a {\n margin-right: 20px;\n }\n\n .footer-links-wrapper-2 {\n justify-content: space-between;\n }\n}\n\n.myob-social-links a:hover .myob-icon {\n fill: #969ea7;\n}\n\n.myob-social-links .myob-icon {\n -webkit-transition: fill 0.2s ease-out;\n transition: fill 0.2s ease-out;\n fill: #687480;\n}\n\n.myob-social-links .myob-icon a {\n -webkit-transition: color 0.2s ease-out;\n transition: color 0.2s ease-out;\n color: #969ea7;\n text-decoration: none;\n}\n\n.myob-footer-copyright {\n color: #687480;\n padding-right: 20px;\n}\n\n.myob-footer-copyright a,\n.myob-footer-copyright a:hover {\n color: var(--lia-rte-custom-color-18);\n}\n\n.myob-social-links {\n margin-bottom: 0;\n}\n\n.myob-social-links li {\n float: left;\n margin-bottom: 0;\n line-height: 0;\n}\n\n.myob-social-links li + li {\n margin-left: 1.25em;\n}\n\n.myob-social-links li a:before {\n content: \" \";\n display: inline-block;\n width: 24px;\n height: 24px;\n background-size: contain;\n background-position: center;\n}\n.myob-social-links .twitter a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 6%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm5.33,10c0,.12,0,.23,0,.35A7.75,7.75,0,0,1,5.4,16.92a5.48,5.48,0,0,0,4-1.13A2.73,2.73,0,0,1,6.89,13.9a2.73,2.73,0,0,0,1.23,0,2.73,2.73,0,0,1-2.19-2.67v0a2.73,2.73,0,0,0,1.23.34,2.73,2.73,0,0,1-.84-3.64,7.74,7.74,0,0,0,5.62,2.85,2.76,2.76,0,0,1-.07-.62,2.73,2.73,0,0,1,4.72-1.86,5.49,5.49,0,0,0,1.73-.66c-.2.64-.23.87-.79,1.21a1.46,1.46,0,0,0,1.34,0A5.8,5.8,0,0,1,17.33,10Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .googleplus a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 4%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0ZM9,17.5a5.5,5.5,0,1,1,4.1-9.17L11.61,9.67a3.5,3.5,0,1,0,.56,3.84H9v-2h4.47a1,1,0,0,1,1,1.11A5.49,5.49,0,0,1,9,17.5Zm10.5-4v2h-2v-2h-2v-2h2v-2h2v2h2v2Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .facebook a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 1%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm3.51,12H13.2v7.2h-3V12H8.4V9.58h1.8V8.29A2.61,2.61,0,0,1,13,5.4h2.6V7.77H13.81a.58.58,0,0,0-.61.66V9.58h2.56Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .linkedin a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 5%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,24A12,12,0,1,0,0,12,12,12,0,0,0,12,24Zm1.82-10.71a1.2,1.2,0,0,0-1.2,1.2v4.2h-3s0-7.2,0-7.8h3v.89A3.72,3.72,0,0,1,15,10.91c1.78,0,3,1.29,3,3.78v4H15v-4.2A1.2,1.2,0,0,0,13.82,13.29ZM6.91,9.69h0A1.47,1.47,0,0,1,5.4,8.2,1.44,1.44,0,0,1,6.93,6.75a1.47,1.47,0,1,1,0,2.94Zm1.51,9h-3v-7.8h3Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .instagram a:before {\n background: url(\"data:image/svg+xml;base64,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\")\n 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padding: 2.5rem var(--lia-bs-grid-gutter-width);\n margin: 0 auto;\n font-size: 0.875rem;\n\n @media (min-width: 576px) {\n max-width: 33.75rem;\n }\n\n @media (min-width: 768px) {\n max-width: 45rem;\n padding: 2.5rem calc(var(--lia-bs-grid-gutter-width) * 0.5);\n }\n\n @media (min-width: 992px) {\n max-width: 60rem;\n }\n\n @media (min-width: 1260px) {\n max-width: var(--lia-container-max-width);\n }\n}\n\n.custom_widget_Custom_Footer_footer-links-wrapper_7twck_40 {\n display: flex;\n justify-content: flex-start;\n flex-wrap: wrap;\n width: 100%;\n color: var(--lia-rte-custom-color-18);\n\n ul {\n list-style: none;\n padding: 0;\n flex: 100%;\n margin-bottom: 0;\n\n li {\n a {\n color: var(--lia-rte-custom-color-18);\n padding: 0.3125rem 0;\n display: inline-block;\n }\n }\n }\n\n + .custom_widget_Custom_Footer_footer-links-wrapper_7twck_40 {\n border-top: 1px solid #687480;\n margin-top: 1.25rem;\n padding-top: 1.25rem;\n }\n}\n\n.custom_widget_Custom_Footer_footer-text-wrapper_7twck_69 {\n color: var(--lia-rte-custom-color-18);\n width: 100%;\n}\n\n.custom_widget_Custom_Footer_footer-text-wrapper_7twck_69 p {\n margin-bottom: 0;\n}\n\n.custom_widget_Custom_Footer_footer-social-wrapper_7twck_78 {\n display: flex;\n justify-content: space-between;\n color: var(--lia-rte-custom-color-18);\n border-top: 1px solid var(--lia-rte-custom-color-18);\n margin-top: 1.25rem;\n padding-top: 1.25rem;\n width: 100%;\n}\n\n.custom_widget_Custom_Footer_footer-links-wrapper_7twck_40 .custom_widget_Custom_Footer_footer-social-wrapper_7twck_78 ul li {\n width: auto;\n display: inline-block;\n}\n\n.custom_widget_Custom_Footer_footer-links-wrapper_7twck_40 .custom_widget_Custom_Footer_footer-social-wrapper_7twck_78 ul li a {\n padding: 0;\n margin-right: 0;\n border-radius: 0.75rem;\n}\n\n@media (min-width: 992px) {\n .custom_widget_Custom_Footer_footer-text-wrapper_7twck_69,\n 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Hi there SDesilva,

To proceed with transferring the employee from Company A to Company B, you'll need to finalise them using Company A before setting them as new employees in Company B. If all the payroll data should be reported as a whole, I'd suggest going to the employee card in Company A and changing the YTD Pay History data to 0, then recording a $0 pay to update ATO's records. Then set up the employees in the Company B file and enter all the previous payroll figures in the employee card Pay History section, so the whole year's payroll figures will be sent to ATO in the new file. It's best to speak to your accountant regarding the reporting requirements and best setup for your business situation.

With the way to connect to ATO for STP using Company B, you'll need to set up STP and can check out this link for more information. Lastly, you can import then export the employees card information.

Cheers,

Doreen

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Hi there ,

With the way to connect to ATO for STP using Company B, you'll need to set up STP and can check out this link for more information. Lastly, you can import then export the employees card information.

Cheers,

Doreen

Hi Doreen,

Thank you for the quick response.

Say there are about 25 employees in this situation. They are in Company A until Jan '25. From Feb '25 onwards they are to be in Co. B. So understand that I need to finalise them in Co. A and inform ATO via STP.

Then start paying them from Co. B, with historical data $0.00 because there is no pay from Co. B previously. They are starting under a new agreement, but with their entitlements transferred from Co. A to Co. B. So I need to enter those entitlements as opening balances, correct?

You mentioned \"set up the employees in Co. B\" - does this mean I have to create new cards manually for each employee in Co.B? they have different start dates, salaries, bank accounts, super etc. the whole works. That's going to be painful, is there an easy way to transfer that data from Co. A to Co. B?

Thank you

Shanthi

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Hi Doreen,

Thank you for the quick response.

Thank you

Shanthi

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Hi SDesilva,

Yes, you must manually enter the entitlements from the old file to the new one. For your other question, you can transfer employee cards from one file to another using the import/export wizard. You can read more about that here.

Cheers,
Genreve

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Hi ,

Cheers,
Genreve

Recommend seek advice, as the employee is moving from one abn to another, you need to terminate from Company A as a transfer.

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Recommend seek advice, as the employee is moving from one abn to another, you need to terminate from Company A as a transfer.

Dear Doreen, Genreve & ChrisMc,

Thank you all for the valuable advice.

Could you also please let me know the procedure for the new company B to register for STP. Is it the same Software ID that we are currently using. We did this so long ago that I don't recall how we did it.

Thank you

Shanthi

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Dear Doreen, Genreve & ChrisMc,

Thank you all for the valuable advice.

Thank you

Shanthi

Hi SDesilva,

Sure. Here's a link on how you can set up the new company B for STP. Also, since it's a new company, it's a different Software ID. It's best to notify the ATO of the new Software ID.

Cheers,

Doreen

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Hi ,

Sure. Here's a link on how you can set up the new company B for STP. Also, since it's a new company, it's a different Software ID. It's best to notify the ATO of the new Software ID.

Cheers,

Doreen

Thank you Doreen,

Do we get a new software ID from MYOB, if the new company continues to use MYOB?

Thank you

Shanthi

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Thank you Doreen,

Do we get a new software ID from MYOB, if the new company continues to use MYOB?

Thank you

Shanthi

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