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Veena's avatar
Veena
Trusted Cover User
1 year ago
Solved

Reinstating an employee

An employee ceased working in June 2025. Has been paid out and ATO notified of termination. He has now commenced this month working on a casual basis. I have tried inputing termination date and changing name to include 'OLD' , starting a new employee card: every way I try, MYOB prepopulates all former wage categories, and when I deselect them I get a message

'One or more payroll categories cannot be deselected as they have been used on recorded timesheets.'

It then won't let me save any changes. I really want to pay this guy but cannot get the software to work!

  • Veena's avatar
    Veena
    1 year ago

    Finally worked it out: if I select 'manual' input of employees details, it will let me proceed: tip-if you ignore that selection, it goes on it's merry way and populates everything from the old record and won't let you change payroll selections.

3 Replies

  • Earl_HD's avatar
    Earl_HD
    MYOB Moderator
    1 year ago

    Hi Veena,

    Thanks for the details. You won’t be able to deselect payroll categories that have been used in previous pay runs. If it’s a new employee card, the information from the previous card file shouldn’t automatically fill in or repopulate since this is a new entry. 

    You can also visit this related posts about the same error: 

    error: one or more payroll categories cannot be deselected as they have been used on recorded timesheets
    One or more payroll categories cannot be deselected as they have been used on recorded timesheets

    Regards,
    Earl

  • Veena's avatar
    Veena
    Trusted Cover User
    1 year ago

    Thanks-but this is exactly what is happening. I put in a termination date for the existing employee card; even added 'OLD' to the name. Then started a new card -MYOB then repopulated all the info from the old card INCLUDING payroll categories...which it then would not allow me to deselect and save!

     

  • Veena's avatar
    Veena
    Trusted Cover User
    1 year ago

    Finally worked it out: if I select 'manual' input of employees details, it will let me proceed: tip-if you ignore that selection, it goes on it's merry way and populates everything from the old record and won't let you change payroll selections.

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