Entering 9 Day Fortnight into MYOB - Employee is paid weekly

[robyno8888]

Hi,

We have 1 x Full Time Worker that has requested to work a 9 Day Fortnight - I've tried some suggestions from other posts but still can't work it out. Hoping someone can assist.

He's paid WEEKLY.
However, he wishes to work—76 Hours Per Fortnight (worked over 9 Days)

Monday to Friday 8.00am—5.00pm with an unpaid meal break of .5 hours per day.

9 hours less .5 hours = 8.5 hrs per day x 9 days = 76.5 hours per fortnight

He will finish work at 4.30pm to reduce his working hours to 76 Hrs—Friday 9/2/2024 (then Friday fortnightly) - (Day 7)

Rostered Day Off—Wednesday 14/02/2024 (then Wednesday fortnightly) - (Day 10)

Pay Week is now Thursday to Wednesday.

I created a "Wage Catergory" for this to trial the calculations.

It seemed to affect the accruals for Annual Leave, Long Service Leave & Personal Leave.

If I use "Entitlements" I'm not sure how to calculate the time worked to accrue the fortnightly entitlement.

I hope I've explained my situation and someone can help me please. I need to process our pays today and only discovered this dilemma last night.

Many Thanks

Robyn

[Doreen_P]

Hi, @robyno8888

Thanks for your post.

Kindly provide us with more details you have regarding entitlements. This will let us further assist you with your concern. We are looking forward to your response.

Best regards,

Doreen

[robyno8888 · Accepted solution]

Hi Doreen,

Thank you for replying.

I think I have managed to sort it out.

I created a new Payroll Catergory - 9 Day F/N Wednesday Day Off = $0.00 (Fixed Hourly Rate)

Our business hours are 8.00am to 5.00pm Monday to Friday with an unpaid meal break .5 Hour = 42.5 Hrs

Our staff member is now working 38 Hours over 9 Days.

Fortnightly he will finish at 4.30pm Friday (1st Early Finish -Friday 9/2/2024) and take a permanent RDO fortnightly (1st RDO Wednesday 14/2/2024).

When I set up the Payroll Category - I selected the "Exempt" Tab and ticked Holiday Leave Accrual, Long Service Leave and Sick Leave Accrual. The entitlements are not changing when I enter the 8.5 Hours for his Rostered Day Off.

As we're paying him weekly (not fortnightly) I have set it up as follows from a post I read by another MYOB Moderator.

Week 1 - Thursday 1/2/2024 to Wednesday 7/2/2024 = 42.5 Base Hourly

Week 2 - Thursday 8/2/2024 to Wednesday 14/2/2024 = 33.5 Base Hourly + 8.5 Hours @ $0.00 (RDO)

After working through these calculations to run last weeks payrun I couldn't see the need to set the RDO up as an ACCRUAL I just want to show the RDO Hours on his pay slip. His RDO is locked into our roster permanently.

If you have a moment to comment - I'd appreciate your feedback.

Many Thanks again.

Robyn

[Doreen_P]

Hi, @robyno8888

Thanks for updating us.

If you need the RDO hours shown on the pay slip, you may check the Help Article: Rostered days off for more information. We also recommend creating an RDO entitlement to track the hours accrued. Please let us know if you require further assistance with this.

Best regards,

Doreen

[robyno8888]

Hi Donna,

Thank you I have read the information you recommended which is for a PAID Rostered Day Off Accrued.

Our employees working hours are NOT accruing time towards his RDO he's taking it as UNPAID Leave every 2nd Wednesday. We are paying him for the 76 Hours he is working over 9 Days. (Week 1 (5 days) Thursday to Wednesday = 42.5 hours & Week 2 (4 Days) Thursday, Friday, Monday, Tuesday, WEDNESDAY UNPAID (RDO) = 33.5 Hours = Total 76 Hour Fortnight) His award is for a 38 Hour week

Perhaps I didn't explain myself properly.

On another post one of your Moderators comment was to set up a Wages Payroll Catergory using $0.00 Hourly Rate so it would be recorded on our employees payslip but have no dollar value.

Thank you I appreciate you time & assistance.

Kind Regards

Robyn