Forum Discussion

Tash2019's avatar
Tash2019
Experienced Cover User
12 months ago
Solved

Employee ID Missing

Hi there,   We recently created a new MYOB file for a new entity, it is identical to our previous file however we have noticed the new file doesnt have the "Employee ID" field in the employee card ...
  • gavin12345's avatar
    gavin12345
    12 months ago

    Hi Tash2019 

     

    As this field is only used for STP Reporting, it only shows once the file is registered for STP Reporting.

     

    Take care if you are changing the company file mid year. I recommend you Finalise in both the original file for all payrolls to that date, then report and finalise in the new file from that date - do not bring YTD payroll history across.

     

    The reason being the employee id will be different in the new file and you may have a hard time sorting this out if you bring payroll YTD amounts across to the new file.

     

    Regards

    Gavin

gavin12345's avatar
gavin12345
Ultimate User

Hi Tash2019 

 

As this field is only used for STP Reporting, it only shows once the file is registered for STP Reporting.

 

Take care if you are changing the company file mid year. I recommend you Finalise in both the original file for all payrolls to that date, then report and finalise in the new file from that date - do not bring YTD payroll history across.

 

The reason being the employee id will be different in the new file and you may have a hard time sorting this out if you bring payroll YTD amounts across to the new file.

 

Regards

Gavin

IMP's avatar
IMP
User
10 months ago

I have swapt payroll providers mid year and was not aware of the need to finalise the MYOB payroll before leaving. Since the new balances were brought over I need to included the employees ID from MYOB to the new system. Could you please tell me where I can access them on MYOB EDGE.

 

Thanks

 

  • gavin12345's avatar
    gavin12345
    Ultimate User
    10 months ago

    Hi IMP 

     

    What version of AccountEdge were you using?

     

    Regards

    Gavin

    • IMP's avatar
      IMP
      User
      10 months ago

      v18

      • gavin12345's avatar
        gavin12345
        Ultimate User
        10 months ago

        Hi IMP 

         

        If the Employee ID does not appear on the Profile tab of the Employee card, then there are 2 places to find them:

         

        • on the MYOB Payroll Reporting Centre reports
        • by exporting Employee Cards. The Employee ID is the card Record_ID (last column usually). However  AccountEdge added leading zeroes to ensure Employee ID is 5 characters, so a Record_ID of 567 will actually be 00567 on the STP Reports

        Not sure of the background here or what you are now using - see my posts here if you can't easily get this sorted. I don't know if AccountEdge will allow you to lodge anything now as other forum posts suggest it has been disabled by MYOB. STP Creator allows you to sort out complicated situations such as yours to clear or replace STP reports lodged by other software.

         

        https://community.myob.com/t5/AccountRight-Staffing-and/EOFY-Payroll-reports-on-closed-data-file/m-p/824729#M79008 

         

        Regards

        Gavin